Effective December 12, 2013, all units must use the newly created General Ledger Account (GLA) 52414, Alarm Services and Fees, to pay for invoices related to alarm services and fees. The purpose of this new GLA is to track costs associated with these services and identify ways to reduce costs, especially those costs related to services provided by law enforcement for non-emergency alarms.
Please provide a refresher service talk to all employees who activate or deactivate the alarms. If there is a problem with their alarm code or if the alarm keypad does not appear to be functioning properly, employees must contact the Inspection Service National Law Enforcement Communications Center (NLECC) at 877-696-5322. The NLECC is staffed 24/7 and should be contacted immediately. The NLECC will ask the employee for their name, title, last four digits of their Social Security Number, and name of Postmaster, Station Manager, or Supervisor as a way of verifying their identity.
If the unit receives an invoice related to alarm services or fees, the invoice must be paid via eBuy2 using GLA 52414. GLA 52414 can be added in eBuy2 using the following steps:
1. Prior to checking out, click the magnifying glass icon next to the blank GL Code box.
2. Type in a description of the GL (i.e. alarm) or the specific GL Code in the filter box.
3. Click Apply Filter.
4. Highlight the appropriate GL Code from the list of possible GL Codes.
5. Click “Select” to populate the GL Code in the box.
— Revenue and Field Accounting,
Controller, 12-12-13
