Effective May 15, 2014, Handbook F-15, Travel and Relocation, is revised to reflect the elimination of cash advances for nonbargaining unit employees utilizing the cash withdrawal feature of the government-issued individually billed travel card.
Handbook F-15, Travel and Relocation
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3 Tools for the Traveler
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3-2 Government Travel Card System
3-2.1 What It Is
[Revise the first sentence in the second paragraph of 3-2.1 to read as follows:]
***In addition, bargaining unit employees who have individually billed travel cards must use the ATM feature of their card to obtain travel advances.***
3-2.2 Who May Be Issued a Card
[Revise the text of 3-2.2 to read as follows:]
If you are a bargaining unit employee and you are designated a frequent traveler by your facility manager, it is strongly suggested, but not required, that you request an individual government travel card for official travel.
If you are a nonbargaining unit employee, you must have a card.
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4 Preparing to Travel
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4-1 Getting Approval
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4-1.3 For International Travel
4-1.3.1 What’s Required
[Revise the fourth sentence in the first paragraph of 4-1.3.1 to read as follows:]
***The office of the deputy postmaster general will forward the approvals to the office of the vice president, Global Business, which will coordinate any necessary arrangements to facilitate the travel.
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[Revise the first sentence in the third paragraph of 4-1.3.1 to read as follows:]
Important: If you do not hold a valid official passport — the one with a red brown cover — your request must also include an application for an official passport through Global Business.***
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4-1.3.3 To Attend an International Conference, Congress, or Meeting of an International Postal Organization
[Revise the text of 4-1.3.3 to read as follows:]
If you are attending an international conference, congress, or a meeting of an international postal organization, your immediate supervisor or manager submits your request to the vice president, Global Business, who is responsible for preparing the necessary documents and for approving travel.
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4-2.1 What’s Allowed
[Add a third sentence to 4-2.1 to read as follows:]
Travel advances for nonbargaining employees are not allowed.
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[Revise the title and 1st sentence of 4-2.1.2 to read as follows:]
4-2.1.2 If You Are a Bargaining Unit Employee Who Has an Individually Billed Travel Card
If you are a bargaining unit employee who has an individually billed travel card, you are limited to a maximum of $50 for each day that you are on official travel, rounded up to the next increment required by the ATM feature of your individual government travel card.***
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[Revise the title of 4-2.3.2 to read as follows:]
4-2.3.2 If You Are a Bargaining Unit Employee Who Has an Individually Billed Travel Card
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8 While You’re Traveling
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8-3 Handling Emergencies
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[Revise the title of 8-3.3.2 to read as follows:]
8-3.3.2 Bargaining Unit Employees Who Have an Individually Billed Travel Card
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10 Getting Reimbursed and Repaying Advances
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10-2 Repaying Advances
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10-2.1.1 When to Repay Your Advance
[Revise item b in the table to read as follows:]
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Appendix B — Instructions for Submitting Forms
B-2.1 What You Need to Know
[Revise item c in B-2.1 to read as follows:]
c. If you are a bargaining unit employee who does not have an individually billed government travel card, to convey your request for a travel advance. (If you are a bargaining unit employee who has an individually billed travel card, you must use the ATM feature of your individual government travel card for your advance.)
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These revisions will be published in the next online issue of Handbook F-15, Travel and Relocation, available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column, under “Essential Links,” click PolicyNet.
n Click HBKs.
The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.
— Corporate Accounting,
Controller, 5-15-14
