All postal retail units must submit foreign-issued (exchanged) International Reply Coupons (IRCs) accepted through December 31, 2014, to the Kansas City Stamp Fulfillment Service center as follows:
Kansas City SFS (289995-0000)
Kansas City SFS
STAMP FULFILLMENT SERVICES
DESTRUCTION VAULT
8300 NE UNDERGROUND DRIVE, PILLAR 225
KANSAS CITY, MO 64162-9998
SDOs listed below will NOT accept redeemed or exchanged IRCs:
n San Juan SDO (428460-0000)
Caribbean
n Honolulu SDO (142400-0000)
Honolulu
Redeemed or exchanged IRCs (pictured below) with an expiration date of December 31, 2017, are the only version that will be accepted by SFS.
SFS will begin accepting exchanged IRCs starting February 1, 2015. The due date for submission by postal retail units is February 28, 2015.
n The redemption rates for all foreign-issued exchanged IRCs with an expiration date of December 31, 2017, are based on the round date stamp (on the right hand side of the coupon) and are acceptable for return to the SFS.
Do not send in any IRCs with an expiration date of December 31, 2013 or earlier to SFS for any reason. Follow the procedures below:
n Expiration dates are printed on the back of the IRCs.
n IRCs with an expiration date on or before December 31, 2013, that were not returned as advised in past Postal Bulletin articles, must be removed from the unit inventory, destroyed locally (no value), and posted as a shortage (AIC 767) to the unit reserve stock inventory. POS units must enter a count in the “Count Inventory and Cash” workflow; select “Close Credit/Transfer to Another Employee”.
n Unit reserve custodians may submit a claim for loss to the District Finance Manager following procedures in Handbook F-101, Field Accounting Procedures, subchapter 8-7, Claim for Loss. Upon receipt of an approved claim for loss, clear the stamp credit shortage (AIC 367) and offset to AIC 633, Claim for Loss; use Reason Code 10, Uncollectible Employee Items.
n Bind exchanged foreign-issued IRCs in bundles of 100 or less.
n Bind U.S.-issued refunded IRCs in packages of 100 or less (separate from exchanged foreign-issued IRCs).
n Prepare PS Form 17 (May 2007) in triplicate and annotate “IRC Return.”
n Include a shipment number or the shipment will be returned to the originating unit. Include the Destruction SFS or SDO finance number (receiving unit location ID).
n Submit copies 1 and 2 with the stock. File copy 3 with supporting documentation locally.
n Use only one PS Form 17 for all your IRCs. It is not necessary to attach the PS Form 17 on the outside of the return. The office should write “IRC” on the outside of the return package.
n Ship Priority Signature confirmation to:
n IRC Return.
n SFS Destruction name and address.
Migratory Bird stamps or any other stock will not be accepted at this time; stock will only be accepted during your regular destruction schedule. IRCs need to be sent in separately.
SFS must mail redeemed and exchanged IRCs (with an expiration date of December 31, 2017) received from postal retail units by March 31, 2015, to the following address:
Eagan ASC Finance Branch
Financial Reporting
U.S. Postal Service
2825 Lone Oak Parkway
Eagan, MN 55121-9617
Handbook F-101, Field Accounting Procedures, part 12-2.8 contains specific instructions for submitting exchanged foreign-issued and redeemed U.S.-issued IRCs to the Eagan ASC.
Handbook F-101 is available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column, under “Essential Links,” click PolicyNet.
n Click HBKs.
The direct URL for Handbook F-101 is http://blue.usps.gov/cpim/ftp/hand/f101.pdf.
— Revenue and Field Accounting,
Controller, 2-5-15
