Effective May 31, 2015, the Postal Service™ new First-Class Mail® single-piece Postal Card price will increase to 39 cents and the Global Forever® stamp price will increase to $1.20. All Post Offices™, postal retail units, and contract postal units (CPUs) must increase the value of each Forever Postal Card and Global Forever stamp on hand in their inventories prior to opening for business on May 31, 2015.
Forever items are recorded in inventory at the old price; therefore, the items on hand must be revalued. To increase the value, stock custodians and retail associates must count the number of Forever items that qualify for a revaluation in their inventories and multiply by the corresponding increase amount to compute the value of the increase in accountability.
The following are instructions for each financial reporting technology:
n Retail Associates must ship all Forever Global Stamp/Postal Card Items on the above list using AIC 848, Stamp Stock Returned, to the unit reserve custodian for revaluation.
n Use PS Form 17, Stamp Requisition/Stamp Return, to ship stock.
n Stock is recorded at the full value (old price) on PS Form 17.
n Unit reserve custodian receives the stamps/postal cards using AIC 841, Stamp Stock Received, from the retail associate at the value shown (old price) on PS Form 17.
n Record stock received on PS Form 3295, Daily Record of Stamps, Stamped Paper, and Nonpostal Stamps on Hand.
n Multiply the number of Forever items on hand to be revalued by the difference between the original price (old price) and revalued price (new price).
n Record the computations for each Forever Global Stamp/Postal Card item revalued on a PS Form 17.
n Enter the total for all calculations from PS Form 17 on PS Form 3958, Unit Reserve Stamp Stock Transaction Record, as follows:
n Line 4 for increase (AIC 844, Stock Increase — Revaluation)
n Enter the calculated amount in AIC 844 on the Unit’s PS Form 1412, Daily Financial Report.
n Verify the entries in AIC 844 on the Unit’s PS Form 1412 match the amounts reported on PS Form 17.
n File PS Forms 17 and PS Form 3958 as supporting documentation.
Standard Offices
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Single Drawer Accountability (SDA) &
Contract Postal Units (CPU/CPOs)
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Unit Reserve Credit (URC)
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Individual Stamp Credit (ISC)
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1. After logging on to the e1412 application, select your unit and click OK.
2. Warning message displays: You have items that should be revaluated today,
3 Click OK.
4. Click Unit Reserve/Form 3959.
5. Click Inventory.
6. Click Revaluation.
7. Validate items/quantities.
Note: If the inventory quantity is incorrect, a count would be required to correct the inventory.
8. Click Certify & Compete Revaluation.
9. Check the “I acknowledge that the items will be revaluated” and click OK.
10. The Save Successful message displays. Click OK.
11. Click Return to Unit Reserve/Form 3959.
12. Click Refresh Form 3959 to confirm/review the Stamp Stock Revaluation adjustment.
Note: Do not certify the Form 3959 until the end of day. Once certified, additional inventory transactions cannot be completed until the next business day.
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1. After logging on to the e1412 application, select your unit and click OK.
2. Warning message displays: You have items that should be revaluated today.
3. Click OK.
4. Click Form 1412.
5. Click Individual Stamp Credit.
6. Click Inventory.
7. Click Revaluation.
8. From the Item Number dropdown, select the appropriate item number.
9. Enter the quantity for each line item.
10. Repeat steps for each stock item.
Note: If an incorrect quantity is entered, close the Item Revaluation screen and reopen to reset the field.
11. Click Certify & Complete Revaluation.
12. Check the “I certify that the quantity of items(s) that I have entered is (are) correct” message and click OK.
13. Enter Witness confirmation details. Click OK, or if no witness is available, check the ‘I certify that there is no Witness Available for the revaluation’ and click OK.
14. The Save Successful message displays. Click OK.
15. Click Return to Form 1412 button.
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1. After logging on to the e1412 application, select your unit and click OK.
2. Warning message displays: You have items that should be revaluated today.
3. Click OK.
4. Click SDA Inventory or CPU/CPO Inventory (as appropriate).
5. Click Inventory.
6. Click Revaluation.
7. From the Item Number dropdown, select the appropriate item number.
8. Enter the quantity for each line item.
9. Repeat steps for each stock item.
Note: If an incorrect quantity is entered, close the Item Revaluation screen and reopen to reset the field.
10. Click the Certify & Complete Revaluation button.
11. Check the “I certify that the quantity of items(s) that I have entered is (are) correct” message and click OK.
12. Enter Witness confirmation details. Click OK, or if no witness is available, check the ‘I certify that there is no Witness Available for the revaluation’ and click OK.
13. The Save Successful box displays. Click OK.
14. Click the Return to Form 1412 button.
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The software download will automatically revalue all Forever Global Stamp/Postal Cards on hand for the unit reserve stamp stock and each retail floor stock, Stamps by Mail®, Philatelic, and Mobile Unit segments.
Note: All Forever Stamp stock on hand must be properly identified with the required item numbers and the quantities prior to the automatic revaluation. All newly received shipments from SFS must be accepted into inventory on the date specified on the enclosed PS Form 17. All stock transfers between the Unit Reserve and the Retail Floor Stock, or any other segments containing Forever Stamp inventory, must be completed prior to the software download.
The software download will automatically revalue all Forever Global Stamp/Postal Cards on hand for the unit reserve stamp stock and each retail floor stock, Stamps by Mail®, Philatelic, and Mobile Unit segments.
Note: All Forever Stamp stock on hand must be properly identified with the required item numbers and the quantities prior to the automatic revaluation. All newly received shipments from SFS must be accepted into inventory on the date specified on the enclosed PS Form 17. All stock transfers between the Unit Reserve and the Retail Floor Stock, or any other segments containing Forever Stamp inventory, must be completed prior to the software download.
CPUs that submit a daily PS Form 1412 to a host Post Office must increase the value of each Forever Global Stamp/Postal Cards in their inventory as follows:
n Count each Forever Stamp to be revalued.
n Multiply the number of Forever Global Stamp/Postal Cards on hand to be revalued by the difference between original price (old price) and revalued price (new price).
n Record the computations for all Forever Global Stamp/Postal Cards revalued on a PS Form 17.
n Enter the calculated amount in AIC 844, Stock Increase — Revaluation, on Form 1412.
n Submit PS Form 17 and the CPUs’ PS Form 1412 to the host Post Office or the Contracting Officer’s Representative.
Note: CPUs with Contract Access Retail System (CARS) do not need to revalue Forever Global Stamp/Postal Cards in their inventory. The CARS system will automatically change the price and the CPU will sell the stamps for the new price on May 31, 2015.
Prior to May 31, 2015, exchange Forever Global Stamp/Postal Cards in a rural carrier fixed credit with denominated stamps. Forever Global Stamp/Postal Cards with the old price need to be in the unit reserve stamp stock or the retail floor stock for revaluation.
After Forever Global Stamp/Postal Cards have been revalued to the new price on May 31, 2015, rural carriers may exchange their denominated stamps for the revalued Forever Global Stamp/Postal Cards in eMOVES offices.
The unit reserve custodian will exchange the rural carrier’s Forever Global Stamp/Postal Cards with denominated stamps. Ensure the Forever Global Stamp/Postal Cards with the old price are added to the unit reserve stamp stock to be revalued on or by May 31, 2015.
The POS ONE system will automatically revalue all Forever Global Stamp/Postal Cards on hand; therefore, all Forever Stamp booklets must be in the retail floor stock prior to May 31, 2015. A retail associate working from the retail floor stock will exchange the rural carrier’s Forever Global Stamp/Postal Cards following the Exchanging Stamp Products workflow:
n Press [Stamps and Merchandise] or [Stamps].
n Select [Exchange].
n Enter the quantity (Forever Stamp Booklets). Press [Quantity].
n Scan/enter the item number of the Forever Stamp booklet being exchanged and select [Exchange by Item Number].
n Select [Saleable].
n Select [Continue].
Note: When completing the exchange, this item must be equal to the value of the item being exchanged.
n Scan/enter the item number of the denominated 49-cent stamps and then select [Sell by Item Number].
n Press [Quantity].
n Scan/enter the item number of any other denomination stamps to be issued and then select [Sell by Item Number].
n Press [Quantity].
n Once the values of the denominated stamps sold are equal to the Forever Global Stamp/Postal Cards being exchanged, press [Payment or End of Visit].
Note: The amount required to satisfy the exchange is displayed as a negative total at the bottom of the notebook area. The amount total of loose stamps sold is displayed in the message.
The RSS system will automatically revalue all Forever Global Stamp/Postal Cards on hand; therefore, all Forever Stamp booklets must be in the retail floor stock prior to May 31, 2015. A retail associate working from the retail floor stock will exchange the rural carrier’s Forever Global Stamp/Postal Cards following the Exchanging Stamp Products/Return Stamps workflow:
When completing an exchange, the item(s) being sold to the customer must be equal to or greater than the value of the item(s) being exchanged.
1. Home screen>Sales/Disbursements>More.
2. Select [Exchanges].
3. Select [Return Stamps].
4. Read and acknowledge verify items message by selecting OK.
5. Scan stamps/stamp product being returned for exchange or enter item code.
6. Type the quantity and press [Enter] on the keyboard.
7. Select the reason for exchange.
8. Scan or enter item code for new stamp sale.
9. Select [Pay and End Visit].
10. Tender payment, if not an even exchange.
No action needed.
Forever Global Stamp/Postal Cards that are damaged or otherwise unusable for postage while in a customer’s possession may be exchanged for an equal number of Forever Global Stamp/Postal Cards at the current price. Postal Service employees must pick up the Forever Global Stamp/Postal Cards to be exchanged at the current price. For POS ONE/RSS equipment, follow the Exchanging Stamp Products workflow and scan the Forever Global Stamp/Postal Cards to be exchanged and the current price will be reflected.
— Revenue and Field Accounting,
Controller, 5-28-15
