1. A regular carrier is assigned to a 45-hour evaluated route (Daily evaluation = 9.00 hours).
2. The carrier works 45.08 hours in Week 1, and 38.08 hours in Week 2 as follows:
3. Carrier will be paid the route evaluation in Week 1. There will be NO Christmas overtime for Week 1. Week 1 of PP 25-2016 is not part of the Christmas period. Carrier will be paid Christmas overtime for 2.08 hours in Week 2, based on hours worked over the route’s evaluated hours. A day of paid leave will count as one day’s evaluation in calculating Christmas overtime. A day of unpaid leave will count as zero.
4. No manual computation for Christmas overtime is necessary. This is automatically computed. No entries are made into the Daily Overtime block.
1. A regular carrier is required to work the second relief day of Pay Period 25. The carrier initially selects the option to receive a future X day (DACA 3). However, the carrier does not get an X day in the same pay period.
2. Enter DACA Code 5 on the relief day (Saturday) of Week 2.
3. The carrier is paid 150 percent of one day’s evaluation for working the relief day and does not receive a future X day.
1. A carrier works 7.25 hours of Christmas assistance on the relief day Wednesday, Week 2, and uses a personal vehicle for 25 miles.
2. Enter 0725 hours in Xmas Assist Work Hours. Do NOT include these hours in the total work hours for the week on PS Form 1314.
3. Enter the 25 miles traveled on the relief day in whole miles in the Route Deviation block.
4. No manual computation for Christmas overtime is necessary. This is automatically computed. Do NOT enter Christmas assistance in the Daily Overtime block.
1. A regular carrier whose FLSA code is A is paid by the hour. Overtime is paid for all hours over 8 in a day or 40 in a week.
2. The carrier works 8.32 hours on Tuesday of Week 1. Enter 0032 hours in the Daily Overtime block.
3. The carrier works relief day (Saturday) in Week 1. Enter DACA Code R on Saturday, Week 1. Include these hours in Actual Weekly Hours. The carrier is paid for these hours, so no X day is due.
4. The carrier works 39.88 total hours in Week 1.
5. The carrier works Christmas assistance (6 hrs.) on the relief day on the second Saturday. Record the Christmas assistance time in the Xmas Assist Work Hours block. Do NOT add these hours to the Actual Weekly Hours. Overtime will only be paid if the carrier exceeds 40 hours for the week.
6. No manual computation for Christmas overtime is necessary. This is automatically computed. The carrier will receive 0.32 hours of overtime in Week 1 and 0.08 hours of overtime (34.08 + 06.00 = 40.08 hours) in Week 2.
1. The RCA is assigned to a vacant regular K route, with a relief day of Monday.
2. On the second Monday, the Des. 74 carrier provides Christmas assistance for 7 hours. The replacement carrier works the route the entire day.
3. Enter K for the second Monday.
4. Enter 0700 hours in the Xmas Assist Work Hours block. Do NOT include these hours in the Actual Weekly Hours block.
5. The carrier will be paid 3.52 hours overtime (36.52 + 7.00 = 43.52).
6. Enter appropriate information for the relief carrier in the bottom section of the time certificate.
1. A regular carrier on Route K001 carries his/her route on regularly scheduled day.
2. A replacement carrier provides Christmas assistance on Route K001 for 3.25 hours on Tuesday, Week 1; 6.75 hours on Friday, Week 1; and 4.50 hours on Saturday, Week 2.
3. On each of these days, the replacement carrier spends 3 hours on the street and travels 40 miles each day (in his/her own vehicle).
4. Prepare PS Form 1314-A using the actual route number (K001) on which service was performed.
5. Enter 1000 hours in the Xmas Assist Work Hours block for Week 1, and 0450 hours for Week 2. Do NOT include these hours in Actual Weekly Hours.
6. Enter EMA data in the appropriate Equipment Allowance blocks.
7. Do not enter any information on the bottom (relief carrier) section of the card.
8. If the replacement carrier provides Christmas assistance on more than one regular route, complete a separate PS Form 1314-A for each route on which Christmas assistance is provided.
1. A replacement carrier provides 3.00 hours Christmas assistance on Route A003 on Monday, Week 1; 1.25 hours of Christmas assistance on Route A009 on Wednesday, Week 1; and 2.50 hours Christmas assistance on Route A003 on Saturday, Week 2. All hours are worked in the office, except one hour on the street on Saturday, Week 2 (10 miles).
2. Prepare one PS Form 1314-A using route number A997 for all Christmas assistance hours on auxiliary routes.
3. Enter hours worked in the Xmas Assist Work Hours block. Do NOT include these hours in Actual Weekly Hours.
4. Enter EMA data in the appropriate Equipment Allowance blocks.
1. A clerk works as a Christmas auxiliary assistant on Route J029 and provides his/her own vehicle.
2. Complete PS Form 1314-A, using Des 99-0 and the route number of the regular route. (Use A997 if assistance is provided on an auxiliary route.)
3. Enter the hours, trips, and miles in the Equipment Allowance blocks.
4. Do NOT enter any Actual Weekly Hours or Xmas Assist Work Hours. Work hours for nonrural employees are paid using their regular timekeeping system (e.g., manual timecards, TACS).
5. If Christmas assistance is provided on more than one regular route, complete a separate PS Form 1314-A for each employee and for each route on which they provide Christmas assistance.
6. If Christmas assistance is provided on more than one auxiliary route, combine the EMA data and enter the totals on one PS Form 1314-A using route number A997.
1. A Des 79 assigned to route A005 served a regular route on Saturday, Week 2, while another replacement carrier worked on Saturday. Enter an N in the No Service block.
2. The Des 79 provided 1.5 hours Christmas Assistance on route A005 on Saturday, Week 2.
3. The Des 79 took 4 hours of annual leave on Monday, Week 2.
4. Enter hours worked (0150) in the Xmas Assist Work Hours block. Do NOT include these hours in Actual Weekly Hours.
5. Enter the replacement carrier that served route A005 on Saturday and Monday on the bottom of PS Form 1314-A.
1. A replacement carrier provides 3.00 hours Auxiliary assistance on Route A003 on Monday, Week 1, and 2.00 hours Christmas assistance on Route A009 on Wednesday, Week 1. All hours are worked in the office
2. Prepare one PS Form 1314-A using route number A997 for all Auxiliary and Christmas assistance hours on auxiliary routes.
3. Enter hours worked (3.00) as Auxiliary assistance in the Actual Weekly Hours block.
4. Enter hours worked (2.00) as Christmas assistance in the Xmas Assist Work Hours block. Do NOT include in Actual Weekly Hours.
5. This timecard would result in 05.00 hours of pay.
— Payroll, Controller, 10-13-16
