Effective February 16, 2017, the Postal Service™ is revising the Administrative Support Manual (ASM) to update policies related to Fleet Management responsibilities, the role of the corporate-wide information system [Environmental Tool Kit (ETK)], and the distribution of environmental records.
Administrative Support Manual (ASM)
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6 Support Services
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69 Environmental Compliance
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694 Environmental Compliance Program
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694.4 Records Management
[Add a new last sentence to 694.4 to read as follows:]
***Environmental compliance records, reports, and documents must be maintained electronically in the corporate-wide environmental information system and distributed to internal stakeholders to ensure transparency and compliance.
694.5 Data Management
[Revise the last sentence of 694.5 to read as follows:]
***The system also serves as the mandatory central repository for electronic copies of required environmental compliance records, reports, and documents.
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695 Responsibilities
695.1 Headquarters
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695.12 Office of Sustainability
[Revise the introductory sentence of 695.12 to read as follows:]
The Office of Sustainability, consisting of teams of specialized staff under direction of the CSO, performs the following environmental compliance and risk management functions:
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695.14 Facilities Department
[Revise the text of 695.14 to read as follows:]
When managing projects, the Facilities Department performs the following environmental program management functions:
a. Maintains the reports and records required by environmental regulations.
b. Ensures that the reports, records, and other environmental compliance documents are distributed to the appropriate installation heads and internal stakeholders, including the Corporate Sustainability Office. Copies must be retained in the Facilities Department’s project records and the corporate-wide environmental information system.
c. Obtains necessary permits and approvals required by environmental regulations.
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[Revise the title of 695.2 to read as follows:]
695.2 Area Offices, Performance Clusters, and Field Units
[Revise the title, introductory sentence, and item b. to read as follows:]
695.21 Vice Presidents, Area Operations and Vice President, Delivery Operations
The vice presidents for Area Operations and vice president for Delivery Operations perform the following environmental compliance program management functions:
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b. Support the efforts of the Office of Sustainability, area managers of Operations Support, manager, Fleet Management, the district managers, managers, Fleet Operations (Region), and installation heads to ensure that facilities are in compliance with environmental laws and regulations.
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[Revise the title and introductory sentence of 695.22 to read as follows:]
695.22 Area Managers, Operations Support and Manager, Fleet Management
The area managers of Operations Support and the manager of Fleet Management coordinate with the Office of Sustainability to:
[Delete 695.3, renumber current 695.31 as new 695.23, and revise the title and introductory sentence to read as follows:]
695.23 District Managers and Managers, Fleet Operations (Region)
The district managers and managers, Fleet Operations (Region):
[Renumber current 695.32 and 695.33 as new 695.24 and 695.25. Also renumber current 695.4 as new 695.3.]
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We will incorporate these revisions into the next online update of the Administrative Support Manual (ASM), which is available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column, under “Essential Links,” click PolicyNet.
n Click Manuals.
The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.
— Chief Sustainability Officer,
Deputy Postmaster General, 2-16-17
