Effective September 28, 2017, the Postal Service™ is revising Handbook AS-701, Asset Management, to reflect the changes in Postal Service assets that require special approval.
Handbook AS-701, Asset Management
6 Asset Recovery: Redistribution, Recycling, and Disposal
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6-4 Recycling and Disposal
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6-4.4 Material Requiring Special Approval
6-4.4.1 Antiques and Collectibles
6-4.4.1.1 General
[Revise 6-4.4.1.1 to read as follows:]
All antiques, collectibles, and objects of historic value, including artwork, must be controlled within a Postal Service facility and appropriately safeguarded to ensure they are not damaged, destroyed, stolen, or disposed of as junk or valueless property.
6-4.4.1.2 Exceptions
[Revise the introductory text of 6-4.4.1.2 and item a. to read as follows:]
Except for the types of Postal Service property listed below, antiques and collectibles may be loaned or disposed of only with the specific approval of the Postal Service historian:
a. New Deal artwork (follow instructions in Handbook RE-1, U.S. Postal Service Facilities Guide to Real Property Acquisitions and Related Services).
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6-4.4.1.3 Care of Historic Items
6-4.4.1.3.1 Responsibility
[Revise 6-4.4.1.3.1 to read as follows:]
Managers at all levels must be aware of the antiques, collectibles, and objects of historic value, including artwork, which are in use, stored, or displayed in their facility. However, the installation head is ultimately responsible for historic items in his or her facility.
6-4.4.1.3.2 Preserving Antiques, Collectibles, and Objects of Historic Value
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[Revise the telephone number for “Historian” in item c. to read as follows:]
Telephone: 202-268-2074
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[Add an email address for “American Institute for Conservation” as the last line in item c. to read as follows:]
email: info@conservation-us.org
6-4.4.1.4 Transfer or Disposal
6-4.4.1.4.1 Approval for Disposal
[Revise 6-4.4.1.4.1 to read as follows:]
Local Postal Service officials will not take disposal or other actions regarding historic items, whether by loan, donation, sale, or otherwise, without the approval of the Historian. Requests for such approval must include a clear photograph of the item, a written description of the item, the proposed method of disposal, and the reason why the proposed disposal is appropriate.
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6-4.4.1.4.3 Sale or Auction
[Add text after the first sentence of 6-4.4.1.4.3 to read as follows:]
***Antiques, collectibles, and objects of historic value may be sold with written approval from the Postal Service historian. These items can then be sold for investment recovery, and are exempt from posting in eBuy2, EIC. Compliance with 6-4.5.6, Permanently Marked Material, is required.
6-4.4.1.4.4 Receipts from Sale
[Revise 6-4.4.1.4.4 to read as follows:]
Receipts from the sale of antiques, collectibles, or objects of historic value are entered in Account Identifier Code (AIC) 157, “Sale of Postal Antiques,” on the Point of Sale (POS) unit. The entry to AIC 157 will be reflected in Special Revenue Account 44036, “Other Miscellaneous - Sale of Postal Antiques.”
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We will incorporate these revisions into the next online update of Handbook AS-701, Asset Management, which is available on the Postal Service PolicyNet website:
n Go to blue.usps.gov.
n In the left-hand column under “Essential Links,” click PolicyNet.
n Click HBKs.
The direct URL for the Postal Service PolicyNet website is blue.usps.gov/cpim.
— Asset Management,
Supply Management, 9-28-17
