Please be aware that the current eBuy2 purchase timeframe for 5-gallon bottled drinking water service is 6 months (October 1, 2017–March 30, 2018). We will provide new instructions by March 2018 to address future deliveries based on the new contract award(s) starting March 31, 2018.
All sites purchasing 5-gallon bottled water service from Nestle, marketed as Arrowhead, Calistoga, Deer Park, Ice Mountain, Ozarka, Poland Spring, or Zephyrhills, or from DS Waters, marketed as Alhambra, Belmont, Crystal Springs, Hinckley Springs, Kentwood Springs, Sierra Springs, or Sparkletts, are required to reorder via eBuy2 “on-catalog.”
These sites must also process their requisitions for 6 months for fiscal year (FY) 2018. All requisitions must be processed and approved before October 15, 2017, to avoid a lapse in service. We require requisitions to be processed during this period because the supplier needs to have your FY 2018 on-catalog requisition in the eBuy2 system to invoice your FEDSTRIP.
Note: Some sites cannot receive service directly from Nestle or DS Waters. These sites are authorized to purchase “off-catalog” as long as Nestle or DS Waters have stated that they will not service those specific locations. Locations wishing to renew bottled water service for FY 2018 must note the following to help ensure smooth service:
n When submitting orders on eBuy2, estimate how much product your office will need for the next 6 months of FY 2018.
n All orders must match the Area to which they belong; we will cancel eBuy2 orders with items for mixed Areas.
n You must enter coolers and dispenser rentals for the next 6 months (October 1, 2017 – March 30, 2018).
n Customers ordering cups must estimate and request enough for the next 6 months (October 1, 2017 – March 30, 2018).
n For DS Waters customers only — for every bottle of water ordered, there must be an equal bottle deposit quantity ordered.
Consult the following Material Logistics Bulletins (MLBs) for more bottled drinking water information, including step-by-step ordering instructions:
n MLB-CO-07-009 — Nestle: blue.usps.gov/purchase/_pdf/ops_mlb07-009.pdf.
n MLB-CO-07-010 — DS Waters: blue.usps.gov/purchase/_pdf/ops_mlb07-010.pdf.
If you have any questions, contact Sijo Sunny by calling 214-819-7118 or sending an email to sijo.v.sunny@usps.gov.
— Operational Supplies and MTE,
Supply Management, 10-12-17
