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Replace or remove certain words as listed below. However, the use of standard business word abbreviations is preferred over removal of words. The following compression technique should be applied only if the standard abbreviations do not meet particular business needs.
- Replace and with space.
- Replace space & space with space.
- Replace number words with numeric symbols: first with 1ST.
- Remove etc., i.e., in care of, and et al.
- Remove words like the, of, by, for, at, also.
- Remove ATTENTION, ATTN:.
- Remove gender words like MS, MRS, MISS, MR, SIR.
- Remove title words like DR, PHD, DDS, RN.
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