System Name:
Auction Files.

System Location

USPS Mail Recovery Center.

Categories of Individuals Covered by the System

Customers who participate in or request information about USPS auctions.

Categories of Records in the System

  1. Customer information: Name, customer ID(s), mail and e-mail address, and phone number.
  2. Payment information: Credit and/or debit card number, type, and expiration date; check; or money order.
  3. Customer feedback: Means of referral.

Authority for Maintenance of the System

39 U.S.C. 401, 403, and 404.


  1. To maintain a list of names and addresses of customers participating in or requesting information about auctions.
  2. To accurately process delivery and payment.

Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses

Standard routine uses 1. through 7., 10., and 11. apply.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System


Automated databases, computer storage media, and paper.


By customer name, customer ID(s), or other identifier.


Paper records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to these areas is limited to authorized personnel, who must be identified with a badge.

Access to records is limited to individuals whose official duties require such access.

Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software.

Retention and Disposal

Records are retained up to 1 year. Records existing on paper are destroyed by burning, pulping, or shredding. Records existing on computer storage media are destroyed according to the applicable USPS media sanitization practice.

System Manager(s) and Address

Vice President, Supply Management, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.

Notification Procedure

Customers wanting to know if information about them is maintained in this system must address inquiries to the system manager. Inquiries must contain full name, address, and other identifying information.

Record Access Procedures

Requests for access must be made in accordance with the Notification Procedure above and USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.6.

Contesting Record Procedures

See Notification Procedure and Record Access Procedures above.

Record Source Categories