5-3.3 Action by the District Manager (or Designee)

The district manager (or designee) should review the postmaster's approval, either concur with the approval or reject it, and respond to the postmaster about the matter.

If the request is approved, the district manager (or designee) must forward a PS Form 413, Pictorial Postmark Announcement and Report, (see Exhibit 5–3.3) to the program manager of pictorial postmarks at the following address:

Pictorial Postmark Program Manager
Stamp Fulfillment Services
PO Box 449992
Kansas City MO 64144-9992

Fax: 816-545-1206

e-mail: PictorialPostmarks@usps.gov

When possible, the district manager (or designee) should try to consolidate announcements and send them together in one package rather than sending each one separately. An announcement must be sent at least 6 weeks before the date of the event and must include the following information:

  1. A reproducible copy of the finished postmark artwork.
  2. The name, address, and telephone number of the Postal Service contact.
  3. The date(s) that the temporary philatelic station will be open.
  4. The sponsor’s name.
  5. The name and complete address of the temporary philatelic station.
  6. A complete mailing address for customers requesting the postmark by mail (in the “Mail Postmark Requests to:” section).

If the request is rejected, the district manager (or designee) must indicate the reason for the denial in the response to the postmaster.

The district manager (or designee) must complete the review and respond to the postmaster as expeditiously as possible so that the postmaster can then respond to the sponsor within the required time frame (see 5-3.1).