4-2 Administrative Responsibilities

4-2.1 Administrative Official

An administrative official is a Postal Service employee designated to monitor the movement of the mail by certificated air carriers at each air stop point within Alaska. Administrative officials are responsible for the movement of the mail via air, including the dispatch, receipt, review of air carrier operations, pay certification, and local contact with air carriers. Examples of administrative officials include the manager of the Air Mail Facility (AMF) in Anchorage, Alaska, and the postmaster or designee at other air stops.

Specific responsibilities for an administrative official include the following:

  1. Ensure the enforcement of rules relating to tender, transfer, receipt, and distribution of mail processed through a facility.
  2. Visit air carrier and agent facilities to ensure that mail is handled properly and that required data is collected and reported according to Postal Service regulations.
  3. Communicate directly with air carriers concerning local operations.
  4. Ensure that all copies of the payment document — PS Form 2729-A, Record of Loose Mail Dispatched — are properly prepared, signed, entered into Surface-Air Management System Alaska (S-AMS Alaska), and distributed. (See 5-2 for more information on PS Form 2729-A.)
  5. Ensure that at all automated sites input payment documents daily.
  6. Ensure that all non-automated sites generate payment documents daily and forward them daily to the appropriate hub point for data entry (to avoid delays in payment to the air carriers).
  7. Process PS Forms 2747, Intra-Alaska Payment Claim Worksheet, as instructed by the TANS office and WADN, Denver.
  8. Perform regular observations at each air carrier’s facility and forward copies of observation reports to the appropriate Postal Service official(s). An observation report is a standard document that can be used by all administrative officials.
  9. Report items that require corrective action to the appropriate Postal Service official (see chapter 9).
  10. Forward reports of irregularities to the TANS office.