1 USPS Supplying Practices Process Step 1: Identify Needs

1 USPS Supplying Practices Process Step 1: Identify Needs

1 USPS Supplying Practices Process Step 1: Identify Needs

1-1 Define and Understand Client Needs, Goals, and Strategies

1-1.1 Client Focusing

1-1.2 Quadrant Approach

1-1.2.1 Quadrant I: Noncore⁄Customized Purchases

1-1.2.2 Quadrant II: Core⁄Customized Purchases

1-1.2.3 Quadrant III: Noncore⁄Standard Purchases

1-1.2.4 Quadrant IV: Core⁄Standard Purchases

1-2 Form Purchase⁄SCM Team

1-2.1 Assigning Roles and Responsibilities

1-2.2 Team Charters

1-2.3 Project Kickoff Meetings

1-2.4 Members and Types of Purchase⁄SCM Teams

1-3 Identify Key Stakeholders

1-3.1 Prioritize and Understand Stakeholders

1-4 Prepare Preliminary Business Justification for the Need

1-4.1 Strategic Fit

1-4.2 Achievability

1-4.3 Affordability

1-4.4 Business Options

1-4.5 Commercial Availability

1-4.6 Other Topics Considered

1-5 Assess Resources

1-5.1 Resources

1-5.2 Other Topics Considered

1-6 Involve Suppliers Early

1-6.1 Recommended Procedures

1-6.2 Communication

1-6.3 Postal Service Benefits

1-6.4 Supplier Benefits

1-7 Develop Preliminary TCO Estimates

1-7.1 Design Cost Model(s)

1-7.2 Calculate the Preliminary TCO

1-7.3 Other Topics Considered

1-8 Identify Cost Reduction Levers

1-8.1 Determine Possible Levers

1-8.2 Develop Preliminary TCO

1-8.3 Example of Relevant Cost Component Areas Analysis

1-8.4 Quadrant Approach

1-8.4.1 Quadrant I: Custom⁄Noncore Purchase

1-8.4.2 Quadrant II: Custom⁄Core Purchase

1-8.4.3 Quadrant III: Standard⁄Noncore Purchase

1-8.4.4 Quadrant IV: Standard⁄Core Purchase

1-8.5 Other Topics Considered

1-9 Develop Demand Management Strategy

1-9.1 Independent and Dependent Demand

1-9.2 Internal and External Factors

1-9.3 Usage and Product Trends

1-9.4 Inventory Management

1-9.5 Forecasting

1-10 Conduct Market Research and Benchmarking Analysis

1-10.1 Market Research

1-10.2 Benchmarking Analysis

1-10.2.1 Step 1: Planning

1-10.2.2 Step 2: Analysis

1-10.2.3 Step 3: Action

1-10.2.4 Step 4: Review

1-10.3 Benchmarking Benefits

1-11 Define Requirements

1-11.1 Methodologies

1-11.2 Determine Requirements

1-11.3 Requirement Specifications

1-12 Analyze State of Technology

1-12.1 Analysis of Technology

1-12.2 Leverage Existing Assets⁄Capabilities

1-12.3 Buy or Purchase a Commercial Solution

1-12.4 Make or Build a Custom Solution

1-12.5 Make vs. Buy

1-13 Revisit⁄Update Resource Assessment

1-13.1 Resource Planning

1-13.3 Other Topics Considered

1-14 Develop, Issue, and Analyze Responses from RFI

1-14.1 Develop RFI

1-14.2 Issue RFI

1-14.3 Analyze Responses to RFI

1-14.4 Other Issues

1-14.5 Other Topics Considered

1-14.6 Clauses and Provisions

1-15 Manage Risks

1-15.1 Risk Management Process

1-15.2 Benefits of Risk Taking

1-15.3 Risk Identification

1-15.4 Risk Analysis

1-15.5 Risk Response Planning

1-15.6 Liquidated Damages

1-15.7 Risk Tracking and Control

1-15.8 Risk Reaction

1-16 Conduct Make vs. Buy Decision Analysis

1-16.1 Strategic Considerations

1-16.2 Operating Considerations

1-16.3 Cost Considerations

1-16.4 Justify Postal Service Investment

1-16.5 Quadrant Approach

1-16.5.1 Quadrant I: Noncore⁄Customized Purchases

1-16.5.2 Quadrant II: Core⁄Customized Purchases

1-16.5.3 Quadrant III: Noncore⁄Standard Purchases

1-16.5.4 Quadrant IV: Core⁄Standard Purchases

1-17 Analyze Unsolicited Proposals

1-17.1 Receipt of Unsolicited Proposals

1-17.2 The Unsolicited Proposal Program Process

1-17.3 Initial Consideration

1-17.4 Discussion and Evaluation

1-17.5 Acceptance

1-18 Develop Logistics Support Strategy

1-18.1 Operating Concept

1-18.2 Product Description

1-18.3 Development and Deployment Schedules

1-18.4 Maintenance Concepts

1-18.5 Current and Projected Demand Patterns

1-18.6 Supply Concepts

1-18.7 Provisioning Analysis

1-18.8 Consumables

1-18.9 Test Equipment

1-18.10 Quality

1-18.11 Distribution Plan

1-18.12 Customer Service

1-18.13 Process Improvement

1-18.14 Data Requirements

1-18.15 Investment Recovery

1-18.16 Risk Analysis

1-18.17 Other Topics Considered

1-19 Update Business Justification

1-19.1 Strategic Fit

1-19.2 Achievability

1-19.3 Affordability

1-19.4 Business Option Appraisal

1-19.5 Commercial Availability

1-19.6 Other Topics Considered