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Supplying Principles and Practices > USPS Supplying Practices Process Step 2: Evaluate Sources > Receive and Record Proposals
Receive and Record Proposals
The purpose of receiving and recording proposals is to provide safekeeping
for those proposals that are received in response to request for proposals
(RFP). The Contracting Officer is responsible for receiving and recording
proposals.
Proposals may be modified or withdrawn by written or electronic notice
before the specific contract is awarded.
Proposals and modifications of proposals are late if received after the date
and time established in the solicitation for receipt of proposals. This does not
include the normal revisions of proposals made by a supplier during
discussions.
Late proposals and modifications may be considered in accordance with
paragraph e of Provision 4-1, Standard Solicitation Provisions. It is normally
in the interest of the Postal Service to consider a late proposal when doing so
would not cause a delay in the evaluation process, or the proposal was late
because of mishandling after receipt, or the proposal offers a significant cost,
quality, or technical benefit. It is not in the interest of the Postal Service to
consider any proposal received so late that its consideration would
jeopardize, or give the appearance of jeopardizing, the integrity of the
purchasing process.
When a late proposal or modification is not considered, the Supplier must be
given written notification that its proposal or modification was received late
and was not considered. Each late proposal must be retained in the
solicitation file with a statement as to whether it was considered, and the
rationale as to why or why not.
Review and Finalize Request for Proposals (RFP) topic, Perform
Solicitation-Related Activities task, Process Step 2: Evaluate Sources
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