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USPS Supplying Practices Process Step 2: Evaluate Sources

USPS Supplying Practices Process Step 2: Evaluate Sources

Develop Purchase Plan and Best Value Parameters

Best Value

Preliminary Sourcing Strategy

Components of a Purchase Plan

Other Topics Considered

Start Request for Proposals (RFP) Development

Request for Proposals (RFP)

Statement of Objectives (SOO)

Statement of Work (SOW)

Performance Work Statement (PWS)

Specifications

Product Descriptions

Other Topics Considered

Update/Refine Total Cost of Ownership (TCO) Analysis

Other Topics Considered

Formulate Project Budget and Request Funding

Budget

Request Funding

Supply Chain Management (SCM) Impact

Other Topics Considered

Perform Value Chain Mapping and Analysis

Importance of Value Chain Mapping and Analysis

Constructing a Value Chain Map

Activity-Based Costing (ABC)

Key Performance Indicators

Involve Suppliers in Planning

Identification of the Right Suppliers

Communication

Purchase/SCM Team Project-Level Expertise

Well-Documented and Understood Guidelines

Other Topics Considered

Conduct Should-Cost Analysis

When to Conduct

Sources for Analysis

Possible Results

Components of a Should-Cost Analysis

Other Topics Considered

Conduct Spend Analysis

Spend Analysis Process

Define and Extract Data

Review Item Purchase History

Validation

Refine and Classify

Analyze Data

Identify Opportunities

Other Topics Considered

Perform Switching-Cost Analysis

Types of Switching Costs

Questions for Consideration

Determine Extent of Competition

Market Surveillance

Competitive Purchases

Noncompetitive Purchases

Other Topics Considered

Develop Life Cycle Support Plan

Component Categories and Supporting Elements

Life Cycle Management Team

Life Cycle Phases

Concept Development Phase

Planning and Specification Phase

Purchase Phase

Production and Deployment Phase

Operations (Use) and Support Phase

Relocation and Disposal Phase

Relocation

Disposal

Other Topics Considered

Clauses & Provisions

Develop Preliminary Investment Recovery Plan

Identify Surplus

Supplier Responsibilities

Make Preliminary Decision

Recycle (Scrap)

Reallocate (Relocate and Redeploy)

Resell

Remarket (Resell to the Supplier)

Return

Remanufacture

Remove

Quadrant Approach

Quadrant I: Noncore/Customized Purchases

Quadrant II: Core/Customized Purchases

Quadrant III: Noncore/Standard Purchases

Quadrant IV: Core/Standard Purchases

Other Topics Considered

Clauses & Provisions

Purchase From Mandatory Sources

Javits-Wagner-O'Day Act (41 U.S.C. 46-48c)

Randolph-Sheppard Act (20 U.S.C. 107 et seq.)

Defense Energy Support Center (DESC)

Other Topics Considered

Clarify Data Rights and Intellectual Property Issues

The Postal Service's Motivation on Data Rights and Intellectual Property

Defining Data Rights and Intellectual Property

Technical Data Rights

Computer Software Rights

Special Works

Existing Works

Patent Rights

Indemnity

Limited and Restricted Rights

Royalties and License Fees

Repair Parts

Professional Services

Purchase/SCM Team

Consider Auctions

Forward Auction

Reverse Auctions

Postal Service Benefits

State of the Marketplace

Number of Qualified Suppliers

Commodity Product

Buyer's Important to Potential Suppliers

Excess Capacity in Industry

Price

Flexibility

Award

Supplier Perspective

Auction Services and Technology

Key Considerations

Quadrant Approach

Quadrant I: Custom/Noncore Purchase

Quadrant II: Custom/Core Purchase

Quadrant III: Standard/Noncore Purchase

Quadrant IV: Standard/Core Purchase

Other Topics Considered

Consider Performance-Based Contracting Arrangements

Appropriate Circumstances for Use of Performance-Based Contracts

Different Types of Performance-Based Contracts

Key Elements of Performance-Based Contracts

Indicators and Performance Measures

Incentives

Quality Assurance Plan (QAP) and Examination

Considerations for Using a Performance-Based Contract

Quadrant Approach

Quadrant I: Custom/Noncore Purchase

Quadrant II: Custom/Core Purchase

Quadrant III: Standard/Noncore Purchase

Quadrant IV: Standard/Core Purchase

Other Topics Considered

Determine Need for Progress or Advance Payment

Advance Payments

Progress Payments

Other Topics Considered

Select Contract Type

Contract Selection Factors

Contract Types

Firm-Fixed-Price Contract

Fixed-Price Incentive Contract

Fixed-Price Contract with Economic Price Adjustment

Cost-Reimbursement Contracts

Cost-Plus-Incentive-Fee Contract

Cost-Plus-Fixed-Fee Contract

Cost-Plus-Award-Fee Contract

Provision

Clauses

Time-and-Materials Contracts

Indefinite-Delivery Contracts

Performance-Based Contracts

Letter Contracts

Ordering Agreements

Other Topics Considered

Consider Use of Renewals and Options

Renewals

Options

Consideration of Options

Options in Solicitation-Related and Contractual Documents

Other Topics Considered

Develop and Finalize Sourcing Strategy

Select a Sourcing Type

Multiple Sourcing

Single Sourcing

Sole Sourcing

Sourcing Strategy

Other Topics Considered

Define Supplier Diversity Objectives

Definitions

Supplier Diversity Objectives

Supporting Supplier Diversity

Management Involvement

Communication/Outreach

Sourcing Considerations

Subcontracting

Training and Development

Tracking Progress

Performance Indicators

Recognition

Other Topics Considered

Prequalify Suppliers

Evaluation Factors

Past Performance

Supplier Capability

Preliminary Prequalification Survey

Selecting Suppliers

Notification

Reassessment

Define Contract Management Metrics

Measurable Performance Elements

Aspects of Performance Metrics

Risk Management

Sources for Metrics

Metrics Design

Defining the Baseline

Other Topics Considered

Review and Finalize Request for Proposals (RFP)

Types of Proposals

Presolicitation Workshops

Verify Available Resources

Draft Request for Proposals (RFP) Review

Contract Types

Approval Authorities

Actions Exceeding a Contracting Officer's Delegated Authority

Other Topics Considered

Form Proposal Evaluation Team

Identification of Proposal Evaluation Team Member Skills

Identifying and Selecting Members

Identifying and Selecting Functions

Other Topics Considered

Develop Proposal Evaluation Strategy

Best Value Definition

Proposal Evaluation Factors

Proposal Evaluation Process

Quadrant Approach

Quadrant I: Custom/Noncore Purchase

Quadrant II: Custom/Core Purchase

Quadrant III: Standard/Noncore Purchase

Quadrant IV: Standard/Core Purchase

Other Topics Considered

Issue Request for Proposals (RFP) and Publicize Requirements

Publicizing Requirements

Availability of the Request for Proposals (RFP)

Government-wide Point of Entry (GPE)

Other Media

Presolicitation Notices

Preproposal Conference

Other Topics Considered

Conduct Reverse Auctions Where Appropriate

Plan and Define Auction Requirements

Determine Software Platform/Service Provider

Communication and Training

Conduct Auction

Award

Other Topics Considered

Issue Amendments

Amendment Content

Validation and Verification

Failure to Acknowledge Amendments

Other Topics Considered

Receive and Record Proposals

Modification and Withdrawal

Late Proposals and Modifications

Other Topics Considered

Implement Proposal Evaluation Strategy

Proposal Evaluation

Individual Evaluation

Comparative Evaluation

Communications with Potential Suppliers

Other Topics Considered

Assess Technology Implications

Personnel Checking the Technology Implications

Knowledge of the Postal Service

Feasibility of the Supplier Solution

Effect of the Solution on the Postal Service

Viability of the Solution and Emerging Technology

Other Topics Considered

Perform Risk Analysis on Supplier Proposals

Risk Analysis Objective

Proposal Risks Identification

Proposal Risk Assessment

Risk Analysis Output

Other Topics Considered

Conduct Price/Cost Analysis

Comparison of Competitive Offers

Comparison with Regulated, Catalog, or Market Prices

Comparison with Historical Prices

Pricing Noncompetitive Offers

Use of Independent Cost Estimates (ICEs)

Cost Analysis

Cost or Pricing Data

Allowable Costs

Reasonableness

Allocable to the Contract

Unallowable Costs

Cost Realism

Other Topics Considered

Conduct Supplier Capability (Technical and Financial) Analysis

Supplier Capability

Technical Capabilities

Financial Capabilities

Review Core Processes

Reference Checks

Performance with Previous Partners

Supplier Audit History

Preaward Survey

Analysis

Assessing Subcontractors

Other Topics Considered

Evaluate Foreign and Domestic Proposals

Domestic End Products

End Products from Designated WTO GPA and FTA Countries

Designated WTO GPA and FTA Countries

WTO GPA and FTA Eligibility Thresholds

Lease, Rental, and Lease-Purchase Contracts

WTO GPA and FTA Service Exceptions

Construction Materials

Limitations

Non-Available Products

Other Topics Considered

Hold Discussions

Discussions

Process

Potential Points of Conflict

Other Topics Considered

Negotiate with Suppliers

Negotiation Considerations

Prepare for Negotiations

Best Alternative to a Negotiated Agreement (BATNA)

Conducting Negotiations

Documenting Results

Quadrant Approach

Quadrant I: Noncore/Customized Purchases

Quadrant II: Core/Customized Purchases

Quadrant III: Noncore/Standard Purchases

Quadrant IV: Core/Standard Purchases

Other Topics Considered

Subcontracting with Small, Minority, and Women Owned Business

Subcontracting Plans

Suppliers Use of Subcontractors

Other Topics Considered

Produce Contract Award Recommendation

Other Topics Considered

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