REVISED FORMS
With the launch of the signature capture program and
the electronic record management system, the Postal Service has virtually eliminated manual filing of delivery records. PS Form 3849, Delivery Notice/Reminder/Receipt,
now serves as the universal method of signature capture.
Once an appropriate signature has been captured on PS
Form 3849, the delivery record is stored electronically in a
national database.
Currently customers receiving articles recorded on PS
Form 3883, Firm Delivery Receipt for Accountable and Bulk
Delivery Mail, must sign and print their name on PS Form
3849 in order to electronically link the signature information
to the Firm Delivery Receipt, even though PS Form 3883
has a "Received By" block. In the revised PS Form 3883,
the "Received By" block (see Exhibit 1) has been removed
in accordance with Handbook PO-610, Signature Capture
and Electronic Record Management: Manager's Guide to
Standard Operating Procedures. Also, standard information on the revised PS Form 3883 has been updated.
This process change to solely relying on PS Form 3849
for all signature capture has also resulted in the removal of
the "Signature" block from PS Form 3816, COD (see Exhibit 2). Standard information on the revised PS Form 3816
has also been updated.
When offices under the manual record management
system (refer to Postal Operations Manual, POM 619, Mail
Claim Check System) use PS Form 3849 to capture a signature, that form must be attached to PS Form 3816 or PS
Form 3883 for local filing and retrieval purposes.
Existing stock will be used until depleted. We will supply
ordering information in a future Postal Bulletin.
- Product Information Requirements, 2-21-02
Exhibit 1
Exhibit 2
Exhibit 2 (continued)
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