I. Ordering Through eBuy If you have access to the Postal Service Intranet, you must order through eBuy. II. Ordering Items from the Material Distribution Center The spiral bound "Action Planner" (8 1/2" × 11", unit price $3.80) and the "Two-Year Wall Calendar" (34" × 24", unit price prepackaged tube of 2 @ $2.47) are the only calendars still available from the Material Distribution Center (MDC). You may still order these Postal Service calendars using the touch-tone order entry (TTOE) system at 800-332-0317, option 2. Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before placing your first order). A. Use the following information to order the Action Planner through the MDC: PSN:
7610-03-000-5022 B. Use the following information to order the Two- Year Wall Calendar through the MDC: PSN: 7610-03-000-5257 — SCM Strategies, New Delegation of Authority ProcessThe Postal ServiceTM has implemented a purchasing delegation of authority process that guides Postal Service employees through the process of obtaining a delegation to negotiate and execute binding agreements with private entities. These agreements are subject to comprehensive cross-functional examination before a delegation letter is issued by the vice president, Supply Management. This process requires the use of new forms, supporting documents, written concurrences, and internal stakeholders' concurrences and approvals. After an agreement is executed, it is a requirement of the delegation that revenue, expenses, and supplier data be reported to Supply Management each fiscal year. To download the delegation forms, locate a list of active delegations, obtain frequently asked questions (FAQs), print the delegation flowchart, locate resources, and read a short history of delegations, visit http://blue.usps.gov/purchase/services/delegation.htm. — SCM Strategies, 2006 Year Type for Hand Stamp and Canceling MachinesThe Material Distribution Center (MDC) will automatically deliver the 2006 year type for hand stamp and canceling machines to all Postal ServiceTM facilities that received 2005 year types for hand stamps and canceling machines. On October 7, 2005, the MDC will notify each Postal Service facility that received 2005 year types, by postcard. If your facility needs a different quantity or a different 2006 year type, you can make changes on the preaddressed postcard and drop it in the mail. Note: If no changes are needed, do not mail the postcard. You will be sent the same quantities as last year. You should contact the MDC at 800-332-0317 by November 10, 2005, if you need 2006 year type for hand stamp or canceling machines. Please be ready to give the customer service representative the PSIN for the item needed, the quantity you need, and the FEDSTRIP number for the ordering facility. The MDC will ship the 2006 year type no later than December 4, 2005. Allow 8 to 10 days for delivery. If you have not received your 2006 year type by December 23, 2005, call the MDC at 800-332-0317. Any orders submitted for year type before October 12, 2005, will be processed for 2005 year type. After this date, 2005 year type will not be available and orders will be cancelled unless you call the MDC at 800-332-0317 and request the 2005 year type. No orders for 2006 year type will be accepted until after the annual distribution of the 2006 year type has been made. You can determine the proper year type for canceling machines by checking the model number on the machine nameplate. Use Publication 112, Supplies, Parts, and Equipment Catalog, and Publication 247, Supply and Equipment Catalog, Exhibit 15, as a guide for ordering the correct year type and for complete descriptions.
If your facility is a plant maintenance facility that received the 2005 year type, you will automatically receive the 2006 year type for Mark II Facer-Cancellers, 7490-04-000-2006. This year type is also used on the MRC small canceling machine (Model 3601/3602) and the AFCS machine (both lead and trail). Only plant maintenance facilities may order this year type. If your site has installed the "Ink Jet Cancellation" mod to the AFCS, you may want to reduce the number of year type and return the postcard. Plant maintenance facilities are responsible for supplying this year type to all offices they service. — National Supply Management
Programs, Maintenance Repair and Operations and Custodial Products for Hurricane Katrina Relief EffortsSuppliers for custodial and Maintenance Repair and Operations (MRO) products have provided the Postal ServiceTM outstanding support during Hurricane Katrina relief and recovery efforts. Their commitment to our clients during this extremely difficult time provides confirmation that partnering with quality suppliers such as Cleanwise, W. W. Grainger, and MSC Industrial, Inc. returns big dividends. To sustain and facilitate postal requirements, these suppliers have established emergency contact numbers to be shared with all Postal Service employees. For facilities that need product assistance, please contact the appropriate supplier listed below: Cleanwise, Inc., 877-778-8067 (custodial products) W. W. Grainger, Inc. 800-GOV-TEAM (custodial
and MRO products) MSC Industrial, Inc., 800-MSC-4GOV (MRO products) — SCM Strategies,
Updated Ordering Process for Fluorescent Lamps and Light BulbsFluorescent lamps and light bulbs are no longer available through Boise Cascade Office Products (BCOP) due to changes in products offered through eBuy. Accordingly, all fluorescent lamps and light bulbs should now to be obtained through either W. W. Grainger or MSC Industrial Supply, Inc. To locate lamps and light bulbs in these supplier eBuy catalogs: • Click on the Catalog tab on the eBuy Page. • Click on the MRO Supplies folder. • Select either the MSC Industrial Supply, Inc. or W. W. Grainger catalog. • From the MSC Industrial Supply, Inc. catalog, click on Electrical Supplies, then Lamps/Light Bulbs, then Fluorescent Lamps. • From the W. W. Grainger catalog, select Lighting, then Lamps, then Fluorescent Lamps. For faster service and product identification, Postal ServiceTM offices can also call Grainger Customer Service at 800-468-8326 or MSC Industrial Supply, Inc., Customer Service at 800-672-4468. — SCM Strategies,
Regulated Waste ManagementThe Environmental and Maintenance Repair and Operations (MRO) Category Management Center (CMC) awarded a national contract (contract number 2CESER-05-B-3003) to Safety-Kleen Systems, Inc., for purchasing hazardous and regulated waste management (HRWM) services. This contract includes services for waste treatment, recycling, and disposal (containerized and bulk waste, vacuum, pit/separator, etc); parts washer, brake washer, and paint gun cleaning (leased or Postal ServiceTM-owned); analysis and testing; incidental supplies; used oil and filters (with incentives for payment to the Postal Service); incidental spill and cleanup response (not national-threat related); optional universal waste management (lamps, bulbs, and batteries); and manifesting and reporting requirements. Safety-Kleen Systems, Inc., is the exclusive source to provide these services for Postal Service facilities in the 48 contiguous states and transportation is freight on board destination. This supplier will provide HRWM services at the contract price regardless of the payment option selected. To place an order, call Safety-Kleen at 888-932-2734 (888-WECARE4USPS). It is highly recommended that you contact Safety-Kleen at your earliest convenience to set up a site visit to your facility. This will expedite future service and allow time to assess your facility's requirements. Detailed ordering instructions will be issued in a future Material Logistics Bulletin (MLB.) Several payment options are listed below for use until the catalog is available on eBuy. Option 1. If you currently are under contract with Safety- Kleen, the agreement has not expired, and there are funds remaining, you may continue to use the contract for payment of these services. Process invoices as you normally would. Option 2. You may use the IMPAC credit card as an interim measure for obtaining HRWM services. You are required to obtain management approval from Headquarters Environmental Management Policy (EMP), as stated in section 332.13 of Handbook AS-709, Credit Card Policies and Procedures for Local Buying. Even though EMP has granted management approval for these services, use of the IMPAC credit card must also comply with all applicable local buying procedures, regulations, and restrictions. This approval is effective until December 31, 2005, or until HRWM services are available for purchase through eBuy, whichever is sooner. Option 3. You may use PS Form 8230, Authorization for Payment. Instructions for use of this payment method can be obtained at http://blue.usps.gov/formmgmt/8999.htm. If your facility has an existing contract that expires on or before November 1, 2005, the contract will continue through its scheduled ending date. However, if your existing contract expires after November 1, you may exercise the 60- to 90-day (standard in the industry) termination option and contact Safety-Kleen to establish new service. If you have questions concerning these requirements, contact the contracting officer for this initiative: MICHAEL COUVILLION CPM Telephone: 214-819-7128 — SCM Strategies,
Rotary Lock Redistribution and Ordering ProcessRotary locks must be used to secure Registered MailTM and non-saleable stamp stock in transit, whether in pouches, sacks, CON-CON containers, or LD-3 Dacon containers. Under the Postal ServiceTM and FedEx CON- CON Program, Registered Mail must be secured in a red and blue CON-CON container using a rotary/registry lock. No seals or outside locks are permitted. Handbook DM-901, Registered Mail, section 523.1, states that numbered tin-band sealed pouches (PSIN 0817-C) should be used only when rotary locks are not available. The first source of supply should always be local redistribution. Audits show that even when rotary locks are available locally, units are not redistributing them because they are not stored in a visible location and coordinators do not have a visual reminder. Area registry coordinators must monitor and coordinate the redistribution of rotary locks within their areas, and sites should maintain up to a 7-day supply of locks. Quantities greater than a 7-day supply are considered excess. If redistribution is not possible, rotary locks can be ordered at no cost during fiscal year 2006 by contacting the appropriate area Registered Mail coordinator listed below:
If you have excess and non-functioning rotary locks, return them for national redistribution and repair in order tomake sure there is a sufficient supply of rotary locks available. Please send them to: MAIL EQUIPMENT SHOPS Also, keys for rotary locks can be obtained directly from the Mail Equipment Shops by completing PS Form 4983, Postal Key and Lock Requisition. — SCM Strategies,
Notice To Cintas Customers OnlyCintas has implemented changes to its catalog item numbers and the delivery/service methods for anti-fatigue mats and outdoor scraper mats. Cintas will be standardizing the item numbers of its product inventory. This will result in changes to item numbers for some products (mops, shop towels, and replacement items) in the eBuy catalog. During this transition, the old item number will remain in the Cintas eBuy catalog; however, a note referencing the new item number will replace the current description field. Also, the item numbers on delivery tickets will reflect the new numbers. This will temporarily make reconciliation of delivery tickets to the Accounting Period (AP) Billing Summary more difficult. To simplify this process, the following conversion chart, showing the old item numbers with the corresponding new item numbers, can be used:
As part of product standardization, Cintas will no longer offer 18-inch dust mops. They will be replaced with 24-inch dust mops. When Cintas picks up 18-inch mops from Postal ServiceTM facilities, Cintas will replace the mops with 24-inch mops at no additional cost. The ticket or invoice for the delivery of this 24-inch mop will reflect the new item number. Once 18-inch mops are depleted from existing inventory, it will be the responsibility of each Postal Service facility to determine the size mop they need and to submit a new on-catalog eBuy order, which reflects the new mop size and quantity. Due to a contract change, Cintas is no longer required to pick up anti-fatigue mats or scraper mats based on the frequency (weekly, bi-weekly, or monthly) selected by individual Postal Service facilities. Cintas makes the decision when to pick up and replace the anti-fatigue or scraper mats. However, if the Postal Service facility determines that these mats must be cleaned or replaced, the facility should request that the driver bring clean replacement mats on the next scheduled delivery and subsequent deliveries. Each site will be invoiced for anti-fatigue mats and scraper mats each delivery cycle whether they are changed out or not. To compensate for this change, the contract pricing for these mats has been renegotiated and reduced accordingly. Questions concerning these changes and all other custodial rental item issues should be directed to Topeka Materials Customer Service at 800-332-0317, option 4. This change affects Cintas customers only, not Unifirst customers. — SCM Strategies, |
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