HAZMAT
REVISED DOCUMENTS
Hazardous Materials Items
The Postal Service™ has developed three new job aids
and revised two existing HAZMAT posters to help
employees to comply with Postal Service requirements for
mail handling and processing of hazardous materials. The
new materials are the following:
• Label DECDDD-4, Prohibited Item Return Label.
• Label DECDDD-5, International Nonmailable Item
Label.
• Notice 128, The Safety of the Mail Is Everyone's
Responsibility.
The revised posters are the following:
• Poster 138, Keep the Mail Safe.
• Poster 298, Department of Transportation Hazardous
Materials Warning Labels.
Label DECDDD-4, Prohibited Item Return Label
The Postal Service prohibits the mailing of alcoholic
beverages per the Mailing Standards of the United States
Postal Service, Domestic Mail Manual (DMM) 601.11.7.
Postal Service employees must assume that all markings
and labels on a mailpiece indicate the mailpiece's actual
contents. Under new Postal Service procedures, alcoholic
beverage boxes must be returned to the mailer. At this step,
the revised Label DECDDD-4, Prohibited Item Return
Label, is used.
If a Postal Service employee encounters an alcoholic
beverage box at any point in the mailstream (originating
and destinating), then he or she must follow this protocol:
1. Affix a Label DECDDD-4 over the address information.
2. Place Label 127, Surface Transportation Only Label,
on the mailpiece.
3. Return the mailpiece to the sender via the most efficient surface transportation network.
Note: Air transportation is prohibited.
You can order Label DECDDD-4 from the Material
Distribution Center (MDC) and use touch tone order entry
(TTOE): Call 800-332-0317, option 2.
Note: You must be registered to use TTOE. To register, call
800-332-0317, option 1, extension 2925, and follow the
prompts to leave a message. (Wait 48 hours after registering before placing your first order.)
Use the following information to order Label DECDDD-4:
PSIN: DECDDD-4
PSN: 7690-08-000-1490
Unit of Measure: PD
Min. Order Quantity: 1
Quick Pick Number: N/A
Bulk Pack Quantity: 250
Price: $0.6520
Label DECDDD-5, International Nonmailable Item
Label
The mailing of hazardous materials to and from international and APO/FPO destinations is extremely limited.
Many items permitted in domestic mail are prohibited in
international and APO/FPO mail.
Label DECDDD-5 is designed for use on nonmailable
international and APO/FPO mailpieces; the items are
returned to the sender via surface transportation as long as
the items meet the mailability standards for domestic mail.
Label DECDDD-5 notifies customers of their errors and lets
Postal Service employees know that the parcel is being
returned to the sender.
Postal Service employees discovering a nonmailable
international mailpiece at any point in the mailstream are
required to perform the following:
1. Affix a Label DECDDD-5 over the address information.
2. Place Label 127, Surface Transportation Only Label,
on the mailpiece.
3. Return the mailpiece to the sender via the most efficient surface transportation network.
Remember: Air transportation is prohibited.
You can order Label DECDDD-5 from the MDC and use
TTOE: Call 800-332-0317, option 2.
Use the following information to order Label DECDDD-5:
PSIN: DECDDD-5
PSN: 7690-08-000-3762
Unit of Measure: PD
Min. Order Quantity: 1
Quick Pick Number: N/A
Bulk Pack Quantity: 250
Price: $0.6520
Notice 128, The Safety of the Mail is Everyone's
Responsibility
Notice 128, The Safety of the Mail is Everyone's
Responsibility, is a recent addition to Postal Service
HAZMAT reference material. Delivery and collection
employees have been trained to recognize nonmailable
and unacceptable packages and have been instructed not
to accept them. However, many times, the mailer is not
present when the carrier/collector arrives.
Notice 128 serves as a communication tool for delivery
and collection employees to inform mailers about why their
package was not accepted. Notice 128 is left with each
mailpiece deemed nonmailable or unacceptable under
Postal Service regulations. In addition, Notice 128 provides
customers information about the Postal Service's requirements for the mailing of hazardous materials and provides
reference and local contact information.
You can order Notice 128 from the MDC and use TTOE:
Call 800-332-0317, option 2.
Use the following information to order Notice 128:
PSIN: NOT 128
PSN: 7610-08-000-1489
Unit of Measure: EA
Min. Order Quantity: 50
Quick Pick Number: N/A
Bulk Pack Quantity: 2,000
Price: $0.0235
Notice 128 is available on the Postal Service PolicyNet
Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the left-hand column, click
on References.
• Under "References" in the right-hand column under
"Policies," click on PolicyNet.
• Click on Notices.
(The direct URL for the Postal Service PolicyNet Web
site is http://blue.usps.gov/cpim.)
Notice 128 is also available on the Postal Service
Internet:
• Go to www.usps.com.
• Click on About USPS & News, then Forms & Publications, then Postal Periodicals and Publications, and
then Notices.
Revised Posters 138 and 298
Poster 138, Keep the Mail Safe, was developed to help
retail associates quickly locate the proper Postal Service
hazardous materials mailability references. The poster was
recently updated to incorporate changes made to Postal
Service hazardous materials acceptance guidelines and
the newly designed DMM.
In addition, we simplified the examples of prohibited
items on the poster to make it easier to determine whether
a material presented for mailing is hazardous under Postal
Service regulations, and we enhanced several columns of
information on the poster to help acceptance personnel find
information more quickly. The newest version of Poster 138
is dated January 2006.
Use the following information to order Poster 138:
PSIN: POS 138
PSN: 7530-05-000-5532
Unit of Measure: EA
Min. Order Quantity: 750
Quick Pick Number: N/A
Bulk Pack Quantity: 750
Price: $0.3939
We also revised Poster 298, Department of Transportation (DOT) Hazardous Materials Warning Labels. The poster has been a staple of the Headquarters HAZMAT
Program for a number of years and was developed to help
employees, from acceptance to processing, recognize hazardous materials.
Use the following information to order Poster 298:
PSIN: POS 298
PSN: 7690-05-000-4227
Unit of Measure: EA
Min. Order Quantity: 1
Quick Pick Number: 524
Bulk Pack Quantity: 200
Price: $0.2852
— Aviation Mail Security,
Network Operations Management, 9-14-06
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