Occupational Safety and Health Programs
Effective September 14, 2006, Employee and Labor
Relations Manual (ELM), 821.133, Notifying the Safety
Office of Controverted Claims, and 822.12, Reporting
Requirements for Installation Heads, are revised. The text
and title of 821.133 are deleted, and the section is marked
"reserved" to remove references to obsolete recordkeeping-requirements. Section 822.12 is revised to align
with Occupational Safety and Health Administration
Employee and Labor Relations Manual (ELM)
* * * * *
8 Safety and Health
* * * * *
820 Reports and Investigations, Program
Evaluations, and Inspections
821 Actions in the Event of Accident, Injury, or
821.1 Injury, Illness, and Accident Reporting
* * * * *
821.13 Reporting Using PS Form 1769
* * * * *
[Revise 822.133 to read as follows:]
* * * * *
822 Supplementary Actions in the Event of
Serious Accidents, Including Fatalities
822.1 Reporting Serious Accidents
* * * * *
[Revise title and text of 822.12 to read as follows:]
822.12 Reporting Requirements for Installation
In the event of a fatality, amputation, mutilation, or OSHA reportable accident (see 822.11b) performance cluster manger
must, within 8 hours, report the accident by telecommunications (FAX/e-mail) to the area Human Resources manager
and Headquarters Safety Performance Management. The
report must use the following format:
a. The installation head must report all serious accidents to the performance cluster district manager by
COB the day of the accident.
b. The installation head, after consultation with the servicing safety office, must report orally (by telephone
or in person) to the nearest OSHA area office within 8
hours the following:
(1) Any accident that is fatal to one or more
Note: Employers must report all fatal heart attacks occurring in the work environment, whether
OSHA recordable or not (OSHA 1904.39(b)(5)).
(2) Any accident that results in in-patient hospitalization of three or more employees.
(3) Any fatality or hospitalization of three or more
employees that occurs within 30 days of an
c. The report to OSHA should relate the following
(1) Name of the establishment.
(2) Location of the incident.
(3) Time of the incident.
(4) Number of fatalities or hospitalized employees.
(5) Names of any injured employees.
(6) Postal Service contact person and his or her
(7) Brief description of the incident.
d. The installation head is not required to report:
(1) Motor vehicle accidents that occur in public
streets, except those in construction work zones
(2) Commercial airplane, train, subway, or bus accidents (OSHA 1904.39(b)(4)).
e. The installation head must provide records within 4
business hours to an OSHA compliance officer who
requests them (OSHA 1904.40(a)).
f. The installation head must promptly report to the
(1) Any employee fatality.
(2) Any serious industrial, noncriminal accident or
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We will incorporate these revisions to the ELM into the
next printed version and the online version, available on the
Postal Service PolicyNet Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the left-hand column, click
• Under "References" in the right-hand column, under
"Policies," click on PolicyNet.
• Click on Manuals for the ELM.
(The direct URL for the Postal Service PolicyNet Web
site is http://blue.usps.gov/cpim.)
The ELM is also available on the Internet:
• Go to www.usps.com.
• Click on About USPS and News, then Forms and
Publications, then Postal Periodicals and Publications, and then Manuals for the Employee and Labor
— Safety and Environmental Performance Management,
Employee Resource Management, 9-14-06
Election Campaigns — Hatch Act and Other Requirements
Hatch Act Requirements for Postal Service
The Hatch Act affects some political activities, including
off-duty activities, for Postal Service™ employees. The
Office of Special Counsel, which investigates possible
Hatch Act violations, has prepared examples of permitted
and prohibited activities for federal, including Postal
Postal Service employees may:
• Be candidates for public office in nonpartisan
• Register and vote as they choose.
• Assist in voter registration drives.
• Express opinions about candidates and issues.
• Contribute money to political organizations.
• Attend political fundraising functions.
• Attend and be active at political rallies and meetings.
• Join and be an active member of a political party or
• Sign nominating petitions.
• Campaign for or against referendum questions, constitutional amendments, and municipal ordinances.
• Campaign for or against candidates in partisan
• Make campaign speeches for candidates in partisan
• Distribute campaign literature in partisan elections.
• Hold office in political clubs or parties.
But, Postal Service employees may not:
• Be candidates for public office in partisan elections.
• Use their official authority or influence to interfere
with an election.
• Collect political contributions unless both individuals
are members of the same federal labor organization
or employee organization and the one solicited is not
a subordinate employee.
• Knowingly solicit or discourage the political activity of
any person who has business before the agency.
• Engage in political activity while on duty.
• Engage in political activity in any government office.
• Engage in political activity while wearing an official
• Engage in political activity while using a government
• Solicit political contributions from the general public.
• Wear political buttons on duty.
For further information about the Hatch Act, please contact the Field Law Office that serves your location, or contact the Ethics Helpline by telephone at 202-268-6346 or by
e-mail at email@example.com.
Campaigning on Postal Service Premises
Postal Service regulations (see Postal Operations
Manual 124.54; 39 CFR 232.1; and Poster 7, Rules and
Regulations Governing Conduct on Postal Property) prohibit campaigning for election to public office on leased or
owned Postal Service property. Tell individuals who ask
about the availability of Postal Service property for such
purposes about the prohibition, and give them a copy of the
regulations. The following points will help you interpret and
apply the regulations:
• The focus of the regulations is to identify activities
that are "prohibited." Activities that are not prohibited
by any of the regulations are permitted. For example,
in the context of political campaigning, informational
leafleting would be permitted, so long as the information in the leaflet itself is not political campaigning and
the leafleting was carried out in a way that does not
disrupt Postal Service business.
• Campaigning for election to public office is prohibited
on Postal Service property, even if the candidate is
independent of any political party.
• The regulations do not prohibit all activities related to
political issues. For example, distributing literature
pertaining to a referendum or ballot measure is
permitted. The regulations do prohibit, however, the
solicitation of signatures on petitions, polls, and
• The regulations prohibit depositing posters or literature on Postal Service property, obstructing entrances, any activity that tends to impede or disturb
the public in transacting Postal Service business, the
sale of goods, and the solicitation of contributions on
Postal Service property.
• The regulations cover activity only on Postal Service
premises. Activity outside Postal Service property,
even if it affects our premises, is not governed by our
— Ethics and Federal Government,
Law Department, 9-14-06