Employees must use the CBU and parcel locker equipment checklist and follow-up review procedure when examining the condition of CBUs, NDCBUs, and OPLs. You must:
1. List the 5-digit, USPS-marked Postal ID number of the unit. This is usually visible on the front or side of the body or pedestal. If a Postal ID number is not available, list the unit location, equipment type, and manufacturer in the left-hand column. If you are able to access the back of the unit, list the unit’s vendor-supplied serial number. You must distinguish the type listed as an NDCBU or CBU.
2. Assign each checklist item one of the following ratings:
a. OK — Equipment does not need attention for this item.
b. X — Equipment needs attention for this item.
c. NA — Item does not apply to this particular piece of equipment.
3. When examining the equipment, use the instructions below to complete PS Form 8143:
a. Check equipment. All CBUs, NDCBUs, and OPLs must be straight, vertical, and firmly mounted. For safety concerns, please ensure that customer compartments are facing away from the street (refer to the safety note below). Visually verify that four bolts/nuts are firmly in place securing the pedestal to the concrete pad and to the CBU, NDCBU, or OPL. Apply hand pressure to the top edge of the unit from the front side. While the unit may flex under the load, verify that the pedestal stays firmly mounted to the concrete and that the unit does not separate from the pedestal.
Note: For safety concerns, please ensure that customer compartments are located such that customers do not have to stand in the street to access their mail.
b. Check visible welds. Make note of cracked, broken, or rusted welds. For NDCBUs and OPLs only, tap the pedestal with a lightweight hammer, especially along the seams, to check for corrosion from the inside out or perforated corrosion.
c. For CBUs and NDCBUs, observe whether the carrier access door is locked and secure. Open it and observe whether it is bowed or warped and whether the door and locking bar operate smoothly. With the carrier access door open, check whether restraining devices prevent the door from blowing closed. These devices, which may have to be set manually, should be serviceable.
d. Ensure that the Arrow lock operates smoothly and easily and that the mounting hardware is tight. For NDCBUs and OPLs, the protective cover that shields the Arrow lock from customer tampering must be serviceable and firmly attached.
e. For OPLs, the cover that protects the Arrow lock from theft must be secured with the proper quantity of tamper resistant screws.
f. Ensure that all customer access doors are present, closed, and locked with no visible damage or signs of forced entry. Check that customer door numbers are legible.
g. Ensure that the exterior surface of the unit is free from rust and graffiti.
h. Examine the unit. Check it for defects or damage and whether it reflects a proper Postal Service image.
i. Check whether the unit and any protecting structure appears watertight and in good repair. Check whether there are any noticeable watermarks inside the unit or any wet mail.
j. Note any other conditions that require attention. Also, look for signs of vandalism such as pry marks on doors and locks.
4. Record the results of the inspection on the checklist.
5. Submit the completed PS Form 1624 for each unit reviewed to the maintenance office responsible for Centralized Delivery Equipment installation or repair in the area.
Carriers must note equipment deficiencies and report them to the postmaster, supervisor, or designee. The postmaster or designee must then submit PS Form 1624 reporting the equipment defects. In addition, carriers should complete PS Form 1767, Report of Hazard, Unsafe Condition, or Practice, for items that pose an immediate threat to safety, such as an improperly secured or leaning NDCBU/CBU. You can order PS Form 1767 from the MDC using touch tone ordering procedures. The relevant ordering information for PS Form 1767 is as follows:
PSN: 7530-01-000-9422
PSIN: PS1767
Unit of Issue: SE
Quick Pick #: 141
Bulk Pack Quantity: 1000
Minimum Order: 25
Price: $.0500
The postmaster or supervisor must immediately notify by telephone the office responsible for repair of reported hazards. The postmaster or supervisor must follow up to ensure that the work is satisfactorily completed and documented. The office responsible for repair should use its local buying authority to accomplish the repairs.
In January of 1999, the Postal Service announced that NDCBUs cannot be installed for delivery of mail beginning in FY 2000. As previously stated, there are no waivers granted for this policy. Place all orders for CBUs and OPLs against the national contracts listed below. Use eBuy to place all orders.
For eBuy ordering instructions, go to the Postal Service Intranet (http://blue.usps.gov). In the left-hand column, select the eBuy link, then select Training. You may also call 800-USPS-HELP for additional help.
