[Editor's Note: This article was first published in Postal Bulletin 22212 (8-2-07) on pages 76–79. Inadvertently, it appeared in the “Finance” section rather than in the section for “Policies, Procedures, and Forms Updates.” This article is an exact reprint of the previously published article.]
The Postal Service™ has revised PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance, and PS Form 8125-C, Plant-Verified Drop Shipment (PVDS) Consolidated Verification and Clearance. The edition date for both revised forms is July 2007. Images of the revised forms appear on pages 37–39 in this issue of the Postal Bulletin.
Many of the changes are cosmetic in nature, correcting obsolete references to Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) and other service offerings whose names have changed. However, business mail entry acceptance personnel and drop shipment coordinators need to be aware of the following significant changes regarding these forms:
- Block 15 on PS Form 8125 and Block 16 on PS Form 8125-C now require the SCF/ADC/BMC/ASF designator and ZIP Code™ from the DMM label list for the mailing presented. On PS Form 8125, the instructions for block 15 also reflect this information.
- On both forms, block 28 now requires the facility name, address, city, state, and ZIP + 4® for the entry office as found in the Drop Ship product. This block also notes that appointments or shipments with 100% Periodicals can be presented whenever the destination facility is open and staffed. On PS Form 8125, the instructions for block 28 provide an Internet source for the Facility Access and Shipment Tracking (FAST™) system mail direction search to obtain a facility’s entry information.
Mailers who create and present PS Form 8125-CD, Plant-Verified Drop Shipment (PVDS) Consolidated Verification and Clearance — DSMS, should adjust their forms to reflect these changes.
Electronic versions of the revised PS Form 8125 and PS Form 8125-C are currently available online on the Postal Service PolicyNet Web site:
(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)
They are also available on the Postal Service Internet:
- Go to usps.com.
- Click on All Products & Services, then Forms, then Find a Form, and then Plant Verified Drop Shipment (PVDS) for Standard Mail Forms.
Mailers may use printouts of these revised forms immediately. Before November 1, 2007, mailers may continue to use the previous editions of these forms — for PS Form 8125, the previous edition is dated October 2005, and for PS Form 8125-C, the previous edition is dated January 2006.
Starting November 1, 2007, mailers must use the revised forms when presenting drop shipments.
Only PS Form 8125 will be available from the Material Distribution Center, but the revised edition is not available yet. When it is available, we will publish an article in the Postal Bulletin announcing its availability and providing the ordering information. Please do not place orders for the revised edition of PS Form 8125 before the availability announcement is published in the Postal Bulletin.
— Business Mail Acceptance,
Customer Service, 9-13-07
PS Form 8125, page 1 of 2
PS Form 8125, page 2 of 2
PS Form 8125-C
