Human Resources

2007 Combined Federal Campaign Guidelines

Schedule and Responsibilities

Each fall the Postal Service™ joins other federal agencies in the Combined Federal Campaign (CFC) drive. In accordance with Office of Personnel Management (OPM) regulations, the campaign runs for a 6-week period between September 1 and December 15, as established by the Local Federal Coordinating Committee.

Vice presidents of Area Operations have campaign responsibility. Area offices must ensure that campaign information is disseminated to all offices under their juris­diction.

Guidelines Online

Publication 530, Combined Federal Campaign Opera­tional Guidelines, October 1994, explains how to carry out a successful campaign. The November 1998 update of Publication 530, which revised position titles, facility loca­tions, and dates of campaign, is available on the Postal Service PolicyNet Web site:

• Go to http://blue.usps.gov.
• Under “Essential Links” in the left-hand column, click on References.
• On the PolicyNet page, click on PUBs.

See the OPM Web site, https://www.opm.gov/cfc/, for additional information on the Combined Federal Cam­paign, including geographic boundaries.

Pledge Form Management Instructions

1. Make sure local campaign staff check pledge forms for completeness.

2. Distribute pledge forms as follows:

a. CFC audit copy — submit to appropriate CFC official.

b. Employee copy— return to employee.

c. Payroll Office copy — follow the instructions below.

If an employee has chosen to give a one-time contri­bution (cash, check, or money order), then destroy the Payroll Office copy.

When an employee makes a contribution via payroll deduction, make sure the following occurs:

• The current year’s pledge form is used.
• The Social Security Number or Employee Iden­tification Number is legible.
• The employee’s work phone number is indi­cated.
• The deduction per pay period is indicated.
• The employee’s finance number is indicated.
• The amount per pay period is at least $1.00.
• The annual amount is indicated.
• The annual amount per year is $26.00 when $1.00 is deducted per pay period.
• The amount of the contribution is to be made via payroll deduction.
• The employee signs and dates the pledge form.
• When an employee uses more than one pledge form for multiple charities, do the following: (1) staple all forms together; (2) ensure that the pay period and annual deductions are in the appropriate boxes; (3) mark the pledge forms 1 of 3, 2 of 3, etc.

Each week, mail the Payroll Office copy to the follow­ing address, making sure a full return address for the CFC coordinator is included with each batch of forms:

EAGAN INFORMATION SERVICE CENTER
USPS COMBINED FEDERAL CAMPAIGN
PO BOX 21777
EAGAN MN 55121-0777

Then, the Eagan Information Service Center (ISC) retains the payroll deduction portions of the pledge cards for 6 months.

After January 1, 2008, submit to the Human Resources Shared Services Center (HRSSC) for entry:

HRSSC
PO BOX 970400
GREENSBORO NC 27497-0400

Note: All cards dated or sent after January 1, 2008, will be returned to the CFC coordinator for entry by the HRSSC.

 

3. Submit corrections to the HRSSC, not to the Eagan ISC.

Note: All cards that are illegible or incomplete will be returned to the local CFC coordinator for processing by the HRSSC in Pay Period 02-08 or later.

Final Report

At the end of each campaign, the Eagan ISC prepares an annual report of national CFC contributions. The report, compiled from the Postal Payroll System, documents CFC contributions through payroll deduction (as of Pay Period 02-08). Each performance cluster manager receives a copy.

— Corporate Personnel Management,
Employee Resource Management, 11-8-07