Information Desk

Finance

Material Recycling and Disposal

All Postal Service™ facilities and departments are reminded that it is important to conduct semiannual reviews of capital property per Handbook AS-701, Material Management, section 541.28. Reminders to perform the semiannual reviews are published twice a year in the Postal Bulletin. Additionally, it is important that the material accountability officers (MAOs) perform their other capital property responsibilities in a timely manner.

MAOs play a key role in the tracking, documentation, and control of capital property. MAO responsibilities include, but are not limited to, the following:

• Maintaining records documenting the addition, transfer, and disposal of all capital property under their authority.
• Ensuring that all capital property verification, physi­cal inventory, and reconciliation procedures are followed.
• Ensuring that discrepancies in change listings to their capital inventories are reported to the accounting service center in a timely manner.
• Ensuring that the prompt and proper disposal of all material declared obsolete, surplus, or nonrepairable has been authorized.
• Participating as a member of the destruction committee.
• Providing training for all individuals that maintain subcustody of capital property (e.g., functional man­agers and material accountability assistants).

For a detailed listing and description of the duties and responsibilities of the MAO, see Handbook AS-701, chapter 5:

• Go to http://blue.usps.gov.
• In the left-hand column, under “Essential Links,” click on References.
• Then click on HBKs.

The direct URL is http://blue.usps.gov/cpim/ftp/hand/as701/as701c5.pdf.

Postal Service personnel must cooperate and support the tracking and control of capital property by keeping their MAOs and district material management specialists informed of capital property additions, transfers, and dis­posals. The district material management specialists and material service centers are available for technical guid­ance and support on these issues.

See the Material Service Center Web page for more information:

• Go to http://blue.usps.gov/purchase.
• In the left-hand column, under “Organizations,” click on SM Operations.
• Under “Operations Groups,” click on Material Service Centers.

The direct URL is http://blue.usps.gov/purchase/opera­tions/ops_msc_home.htm.

— Accounting Policy,
Finance, 1-3-08