Forms

PS Form 8170 Reminder: Reporting Procedures for Freedom of Information Act Requests

Postmasters, district managers, vice presidents, and other records custodians (see Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management, 4-8) must complete PS Form 8170, Freedom of Information Act Request Report, for each request pro­cessed under the Freedom of Information Act (FOIA). The collection and reporting of this information are required by the FOIA statute.

When Must Forms Be Submitted?

Any outstanding reports for requests processed during fiscal year 2009 should be completed and submitted by December 24, 2009.

What Are the Exceptions?

Do not complete PS Form 8170 for any of the following:

n Requests for individual change-of-address informa­tion under Handbook AS-353 5-2d.

n Requests from federal, state, or local government agencies for any type of information.

n Requests from a union, unless the request cites the FOIA.

Where Do I Send Reports?

n Field offices submit reports to the area Consumer Service Program Analyst (CSPA) or district Consumer Affairs Manager (CAM), who serve as FOIA coordina­tors.

n Custodians located at Headquarters and Headquar­ters field units and FOIA coordinators submit reports to the manager, Records Office, at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to FOIA-PA@usps.gov). Custodians and FOIA coordinators are responsible for verifying the forms for accuracy of completion before submitting them to the Records Office.

Where Is the Form?

PS Form 8170 is online at http://blue.usps.gov/formmgmt/forms/ps8170.pdf, and the automated ver­sion can be found at http://blue.usps.gov/formflow/xft/psform8170.xft.

What if I Have Questions?

If you have questions concerning this requirement, con­tact the FOIA coordinator in the district or area Consumer Affairs office, or the Records Office staff at 202-268-2608.

 

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