Effective July 6, 2010, the Postal Service™ will revise Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) by adding new 705.15.2.14, which clarifies the use and purpose of PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance, as well as other documents that mailers’ nonpostal transportation providers (carriers) may present at the time of induction.
PS Forms 8125 must also be segregated from any other documentation presented at the time of mailing. This measure ensures that postal personnel will be able to easily identify and process necessary postal documentation at the time of induction, thereby increasing the efficiency of operations. PS Form 8125 serves as the sole source of evidence for USPS® purposes of the transfer of the custody of pieces entered at the time of induction. No other form of documentation serves this purpose.
Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)
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700 Special Standards
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705 Advanced Preparation and Special Postage Payment Systems
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15.0 Plant-Verified Drop Shipment
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15.2 Program Participation
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[Add new 705.15.2.14 as follows:]
15.2.14 Form 8125 — Segregation and Nonpostal Documentation
Form 8125 must be segregated from all other nonpostal documentation and presented separately to USPS personnel at the time of induction. Nonpostal proof-of-delivery documents such as delivery receipts or bills of lading presented by a mailer’s transportation provider (carrier) are not substitutes for Form 8125. USPS personnel may, upon request, sign such documents when presented by carriers. A Form 8125 signed by a postal employee (or electronic equivalent file in the Electronic Verification System (eVS)) serves as the sole evidence of the transfer of the custody of pieces entered as a mailing at the time of induction. The Postal Service does not consider a proof-of-delivery document such as a delivery receipt or a bill of lading furnished by a USPS customer’s carrier as proof of mailing, acceptance, or the amount of mail tendered. Any signature by a postal employee or agent on any nonpostal form does not serve any mail acceptance purpose. If an inconsistency between the information on a Form 8125 and a carrier- or mailer-provided document designed to evidence the transfer of custody of pieces entered as a mailing at the time of induction exists, the information on Form 8125 prevails insofar as the USPS is concerned.
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We will incorporate this revision into the next printed version of the DMM and into the monthly update of the online DMM, which is available via Postal Explorer® at http://pe.usps.com.
— Mailing Standards,
Pricing, 7-1-10
