Effective September 6, 2012, Handbook AS-353, Guide to Privacy and the Freedom of Information Act, is revised to include modifications published in the Federal Register on June 27, 2012 (77 FR 38342–38344).
In 2011, many managerial titles and responsibilities in the Postal Service™ were revised to reflect changes in the structure of the organization. As a result, there is a continuing need to update the information concerning Privacy Act Systems of Records to reflect changes in the identity, title, and/or address of responsible officials.
Also, this update removes outdated information pertaining to adding postage to postage meters.
Handbook AS-353, Guide to Privacy and the Freedom of Information Act
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Appendix — Privacy Act Systems of Records
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Section C. Index of Systems of Records
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Part I. General Systems
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USPS 100.500
System Name:
Personnel Resource Management Records.
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System Manager(s) and Address:
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[Add new second paragraph to read as follows:]
Vice President, Network Operations, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 300.000
System Name:
Finance Records.
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Controller, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 400.000
System Name:
Supplier and Tenant Records.
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System Manager(s) and Address:
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[Add new third paragraph to read as follows:]
For real property owner and tenant records: Vice President, Facilities, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 500.000
System Name:
Property Management Records.
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System Manager(s) and Address:
[Revise the first and third paragraphs to read as follows:]
For records of accountable property, carpool membership, and use of USPS parking facilities: Vice President, Facilities, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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For other records of computer access authorizations: Chief Information Officer and Executive Vice President, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 500.100
System Name:
Carrier and Vehicle Operator Records.
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Delivery and Post Office Operations, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 500.300
System Name:
Emergency Management Records.
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System Manager(s) and Address:
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[Revise the second and third paragraphs to read as follows:]
Vice President, Product Information, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
Senior Director, Office of the Postmaster General and CEO, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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Part II. Customer Systems
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USPS 800.100
System Name:
Address Matching for Mail Processing.
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Engineering Systems, United States Postal Service, 8403 Lee Highway, Merrifield, VA 22082.
Notification Procedure:
[Revise text to read as follows:]
Customers wanting to know if information about them is kept in this system of records must address inquiries in writing to the Manager, Letter Mail Technology, 8403 Lee Highway, Merrifield, VA 22082.
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USPS 800.200
System Name:
Address Element Correction Enhanced Service (AECES).
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Product Information, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
Vice President, Delivery and Post Office Operations, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260
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USPS 810.200
System Name:
www.usps.com Ordering, Payment, and Fulfillment.
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System Manager(s) and Address:
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[Add new second paragraph to read as follows:]
Chief Financial Officer and Executive Vice President, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 820.100
System Name:
Mailer Services — Applications and Approvals.
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System Manager(s) and Address:
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[Add new second paragraph to read as follows:]
Vice President, Mail Entry and Payment Technology, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 820.200
System Name:
Mail Management and Tracking Activity.
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System Manager(s) and Address:
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[Add new second paragraph to read as follows:]
Vice President, Mail Entry and Payment Technology, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 830.000
System Name:
Customer Service and Correspondence.
System Location:
[Revise text to read as follows:]
USPS Consumer and Industry Affairs, Headquarters; Integrated Business Solutions Services Centers; the National Customer Support Center (NCSC); districts, Post Offices, contractor sites; and detached mailing units at customer sites.
Categories of Individuals Covered by the System:
[Revise text to read as follows:]
This system contains records relating to customers who contact customer service by online and offline channels. This includes customers making inquiries via e-mail, 1-800-ASK-USPS, other toll-free contact centers, or the Business Service Network (BSN), as well as customers with product-specific service or support issues.
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Consumer and Industry Affairs, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 840.000
System Name:
Customer Mailing and Delivery Instructions.
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Categories of Records in the System
[Correct numbering to read 1 through 3.]
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System Manager(s) and Address:
[Revise text to read as follows:]
For SOA and pandering advertisement prohibitory orders: Vice President, Pricing, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
For other delivery records: Vice President, Delivery and Post Office Operations, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 850.000
System Name:
Auction Files.
System Location:
[Revise text to read as follows:]
USPS Mail Recovery Center.
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System Manager(s) and Address:
[Revise text to read as follows:]
Vice President, Supply Management, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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USPS 870.200
System Name:
Postage Meter and PC Postage Customer Data and Transaction Records.
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Categories of Records in the System:
[Delete the following text:]
3. Transactional information: Post Office where mail is entered; type (credit card, ACH, check, etc.), amount, and date of postage purchases; ascending and descending register values; amount of unused postage refunded; contact telephone number; package identification code; Customized Postage image data; declared value of contents and cost of insurance for insured packages; destination five-digit ZIP Code, date, and rate category of each indicium created; and transaction documents.
4. Financial information: Credit and/or debit card number, type, expiration date, and transaction number; check and electronic fund transfer information; ACH information.
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Notification Procedure:
[Revise the first paragraph to read as follows:]
Customers wanting to know if information about them is maintained in this system of records must address inquires in writing to: Manager, Payment Technology, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
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We will incorporate these revisions into the next online version of Handbook AS-353 available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n Then click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
Refer any questions about this revision to the Records Office at 202-268-2608.
— Privacy Office,
General Counsel and Executive VP, 9-6-12
