Forms

PS Form 8170 Reminder: Reporting Procedures for Freedom of Information Act Requests

Postmasters, district managers, vice presidents, and other records custodians (see Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management, 4-8) must complete PS Form 8170, Freedom of Information Act Request Report, for each request pro­cessed under the Freedom of Information Act (FOIA). The collection and reporting of this information are required by the FOIA statute.

When must PS Form 8170 be submitted?

Any outstanding reports for requests processed during fiscal year 2012 should be completed and submitted by November 7, 2012.

Exceptions

Do not complete PS Form 8170 for any of the following:

n Requests for change of address or PO Box™ infor­mation from process servers or government agen­cies under Handbook AS-353 5-2d.

n Requests from federal agencies for any type of infor­mation.

n Requests from a union, unless the request cites the FOIA.

Where to send PS Form 8170

n Field offices submit reports to the area or district consumer and industry contact managers (C&IC), who serve as FOIA coordinators.

n Headquarters and Headquarters field units custodi­ans submit reports to the manager, Records Office at Headquarters (reports may be sent via facsimile to 202-268-5353 or via email to FOIAPA@usps.gov).

n FOIA coordinators submit reports to the manager, Records Office at Headquarters (reports may be sent via facsimile to 202-268-5353 or via email to FOIAPA@usps.gov). Coordinators are responsible for ver­ifying the forms for accuracy of completion before submitting them to the Records Office.

PS Form 8170 Availability

The hardcpy PS Form 8170 can be found on the Forms Management, Policies and Procedures Information page at http://blue.usps.gov/formmgmt/forms/ps8170.pdf, and the form fill version can be found at http://blue.usps.gov/form­flow/xft/psform8170.xft.

Questions?

If you have questions concerning this requirement, con­tact the C&IC in your district or area, or the Records Office staff at 202-268-2608.