Non-Postal Training: Individual Courses

Roles

Responsibilities

Employee

n Complete eBuy requisition in accordance with guidelines set forth in 742.311.

n Complete college⁄university application process.

n Submit grade reports or evidence of course completion to Manager, Learning Development and Diversity, at district level and supervisor or nominating manager at area or headquarters.

n Sign Continued Service Agreement for Non-Postal Training if dollar thresholds are met (see 743.4).

Manager, Learning Development and Diversity (District)

n Review and forward eBuy requisition to PCES manager for approval.

n Ensure that eBuy and supporting documentation are submitted to Learning and Development.

n Ensure invoices are certified in a timely manner.

n Ensure that the Continued Service Agreement, if completed, is signed and submitted to area or headquarters representative.

Supervisor or Nominating Manager (Area and Headquarters)

PCES Manager (Area and Headquarters)

n Receive grade reports or evidence of course completion.

n Provide list of students to the Manager, Leadership Development and Talent Management at the end of each semester.

n Approve eBuy requisition.

n Follow up on employee’s performance in courses.

Director, Learning and Development

n Serve as coordinator and point of contact for Non-Postal training.

n Receive and validate Continued Service Agreements, if completed, before forwarding to the CHRO for approval.

n Forward approved Continued Service Agreement accountable information to the HR Shared Services Center (HRSSC) for entry into the Human Capital Enterprise System (HCES).

n Maintain reports for CHRO.

Non-Postal Training: Academic Degree Programs, Certification Programs, and Executive Development Programs

Roles

Responsibilities

Employee

n Complete Non-Postal Training Application Form (Exhibit 743.2).

n Complete eBuy requisition accordance with guidelines set forth in 742.311 after approval is received.

n Complete college⁄university application process, if applicable.

n Sign Continued Service Agreement for Non-Postal Training (Exhibit 743.43) for academic degree programs or for certification programs and executive development programs.

n Submit grade reports or evidence of course completion to Area or HQ Liaisons.

Area⁄HQ Liaison

n Ensure that the eBuy, Non-Postal Training Application Form, and Continued Service Agreements are signed and submitted to area or headquarters representative.

Supervisor or Nominating Manager (Area and Headquarters)

PCES Manager (Area and Headquarters)

n Review and forward eBuy requisition and Non-Postal Training Application form to Vice President for approval.

n Ensure that the Non-Postal training form and Continued Service Agreements are submitted to the Director of Learning and Development for approval.

n Receive grade reports or evidence of course completion.

n Provide list of students to the Director, Learning and Development at the end of each semester in a report that is sent out by Learning and Development.

n Sign Non-Postal Training Application Form.

n Follow up on employee’s performance in program.

Officers

n Approve eBuy requisition.

n Sign Non-Postal Training Application Form.

Director, Learning and Development

n Serve as coordinator and point of contact for Non-Postal training.

n Maintain reports for CHRO.

n Receive and validate Non-Postal Training Application Forms and Continued Service Agreements before forwarding to the CHRO for approval.

n Forward approved Continued Service Agreement accountable information to the HR Shared Services Center (HRSSC) for entry into the Human Capital Enterprise System (HCES).

n Maintain records of all approved Non-Postal Training Applications and Continued Service Agreements.

n At the end of each semester, report tuition costs for the Postal Service.

n Forward approved documentation to employee for submission with eBuy request.

Chief Human Resources Officer (CHRO)

n Approve Non-Postal Training Application Forms and Continued Service Agreements.

UNITED STATES POSTAL SERVICE
CONTINUED SERVICE AGREEMENT
FOR
*POSTAL AND NON-POSTAL TRAINING

This Continued Service Agreement (“Agreement”) is entered into between_____________________ (participant’s name) (“I,” “employee,” or “participant”) and the United States Postal Service (“Postal Service”) concerning the Postal Service’s payment of expenses in connection with employee’s participation in the following (state program)

_____________________________________________________________________________________________________________
(“Program”).

l understand that the Postal Service’s payment of this Program is subject to the conditions and limitations set forth in Employee and Labor Relations Manual (ELM), sections 744.2, Double Payment, and, if my Program involves Non-Postal training, part 743, Eligibility for the Funding of Non-Postal Training. References to these sections are included in this agreement.

Employee’s initials: _____

I agree that after completing the Program I will continue serving in the Postal Service for (check one):

[ ] 1 year for programs that have a cost range from $5,000 to $20,000.
[ ] 2 years for programs that have a cost range from $20,000 to $50,000 (to include MLP and ALP).
[ ] 3 years for programs that have a cost range from $50,000 to $75,000.
[ ] 4 years for programs that have a cost range from $75,000 to $100,000.
[ ] 5 years for programs $100,000 and up.

Employee’s initials: _____

I understand that the obligated years of service will begin at the start of business on my first workday after completing the Program. I further understand that if I begin the Program and do not complete it and then voluntarily leave the Postal Service, I am liable for all costs incurred by the Postal Service for me to attend and participate in the Program up to the time of departure.

Employee’s initials ______

I agree to reimburse the Postal Service for the full cost of all expenses incurred by the Postal Service in connection with the Program which are in addition to my salary, pay, or compensation if any of the following occur prior to my completion of the obligated period referred to in the paragraph above: (1) I voluntarily terminate my employment with the Postal Service for any reason other than non-career military service, (2) the Postal Service terminates me for cause, or (3) I retire. The expenses I agree to reimburse the Postal Service for in connection with the Program include, but are not limited to, lodging, room and board, tuition, and any other program fees.

Employee’s initials: _____

In exchange for the Postal Service’s payment of the expenses described in this Agreement, I understand and agree that I waive the provisions of the Debt Collection Act, the Postal Service Employee and Labor Relations Manual (ELM), subchapter 450, Collection of Postal Debts from Non-Bargaining Unit Employees, ELM subchapter 470, Administrative Offsets from Former Postal Service Non-Bargaining Unit Employees, ELM subchapters 460 and 480, if applicable, 39 CFR Part 961, 39 CFR Part 966, 31 USC §3716, and any other right to prior notice concerning the collection of the funds as well as any right to a hearing and⁄or review concerning the validity of the debt. In the event that I owe any funds to the Postal Service as a result of this Agreement, I acknowledge the validity of the debt and authorize the Postal Service to immediately collect the entire amount from my forthcoming pay check, and, if necessary, from any subsequent pay checks or payment of any kind due to me from the Postal Service, including any payments that may be issued to me after I leave the Postal Service. If the Postal Service is unable to collect the entire gross amount that I owe from my forthcoming pay check(s) or payment of any kind, I will be invoiced for any outstanding debt and agree to pay the Postal Service within thirty (30) days of receipt of any such invoice. In the event that I do not pay the Postal Service in full within thirty (30) days of receipt of any such invoice, I authorize the Postal Service to take any further collection action, including but not limited to, referral of my debt to the Office of Personnel Management and or to the United States Treasury Department for collection from any available funds due to me.

Employee’s initials: _____

I certify that, to the best of my knowledge, I will not receive payment from other sources (including payment under 38 U.S.C. Chapter 34, Veterans’ Education Assistance, commonly called the GI Bill) for the Program that will be paid for by the Postal Service in accordance with this Agreement. I agree that, if I subsequently do receive and accept such payment from other sources, I will promptly remit all such amounts to the Postal Service. I understand and agree that if I do not remit all such amounts to the Postal Service, the Postal Service may collect those amounts from me in accordance with the preceding paragraph of this Agreement, including but not limited to, those provisions concerning the waiver of my debt collection rights.

Employee’s initials: _____

I understand that this Agreement does not in any way commit the Postal Service or the federal government to continue my employment.

Employee’s initials: _____

I understand and agree that I have been provided with the opportunity to review and consider the terms of this Agreement and that I have been informed of my right to consult with an attorney should I so desire in sufficient advance of my participation in the Program identified in this Agreement.

Employee’s initials: _____

Name (printed or typed): _______________________________________________

Position Title: _________________________________________________________

HQ⁄Area⁄District:______________________________________________________

Original Signature: ____________________________________________________

Today’s Date: _________________________________________________________

Name of Program:

______________________________________________________________________

______________________________________________________________________

Program Title:_________________________________________________________

Dates Scheduled to attend:

From:_____________________________To:__________________________________

Privacy Act Statement: Your information will be used to complete a Continued Service Agreement for training or development. Collection is authorized by 39 U.S.C. 401, 410, 1001, 1005, and 1206. Providing the information is voluntary, but if not provided, your agreement cannot be processed. We may disclose your information as follows: in relevant legal proceedings; to law enforcement when the U.S. Postal Service (USPS) or requesting agency becomes aware of a violation of law; to a congressional office at your request; to entities or individuals under contract with USPS (service providers); to entities authorized to perform audits; to labor organizations, as required by law; to federal, state, local, or foreign government agencies regarding personnel matters; to the Equal Employment Opportunity Commission; and the Merit Systems Protection Board or Office of Special Counsel. For more information regarding our privacy policies, visit www.usps.com⁄privacypolicy.