Effective September 27, 2018, the Postal Service™ is revising Handbook DM-902, Procedures for Handling Registered Postal Bank Remittance Mail, to update the policy related to procedures for handling registered postal bank remittance mail.
Handbook DM-902, Procedures for Handling Registered Postal Bank Remittance Mail
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4 Banking Processing and Distribution Center/Facility Section
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4-6 Processing of Remittances by the Clerk-in-Charge of the Vault, Safe, or Security Cage
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4-6.2 Building the Direct Bank Pouch
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4-6.2.1 Using the Firm Print Work Station
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[Revise the Note for item b. to read as follows:]
Note: Always check the interior of the No. 2 canvas mail pouch for articles that may have been trapped in the pouch before use. The clerk-in-charge of the vault, safe, or security cage must write the numbered tin band seal identification number in the Banking Processing and Distribution Center/Facility Section of all PS Forms 3883-A before placing them into the Registered Mail pouch.
Do not place more than 50 plastic deposit bags in each canvas bag. Include a self-addressed penalty envelope for the bank to return one signed, firm delivery bill (PS Form 3883-A) back to the banking P&DC/F.
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4-7 Armored Courier Service
4-7.1 Direct Armored Courier Services and Other Approved Procedures
[Revise the second sentence of 4-7.1 to read as follows:]
***These procedures will be established by the area finance office (area treasury coordinator on behalf of the area finance manager) with approval of the district manager, the local Inspection Service, the deputy chief inspector at Headquarters, the area security coordinator, and the banking manager in Bank Relations, Washington, DC.***
4-7.2 Armored Courier Service Pick-Up at P&DC/F
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[Revise the text of item a. to read as follows:]
a. The vault, safe, or security cage clerk or supervisor is responsible for verifying that the armored courier is an approved authorized courier before letting them into the building as follows:
n Dual ID process. For the Dual ID process, the clerk must confirm that the courier has 2 armored car service-issued IDs and the name on both IDs is the same. Both ID cards will contain the courier’s name, the courier’s picture, and the courier’s signature.
n Signature Lists. For those armored car service companies that do not have a dual ID process, the vault, safe, or security cage clerk or supervisor must verify that the courier is authorized per a signature list provided by the armored car service company. This list must contain the employee’s name and picture. The armored car service company is responsible for providing updated information on all authorized couriers assigned to pick up Postal Service remittances.
Under no circumstances can Registered Mail articles be provided to unauthorized and unconfirmed couriers. Once authorization has been confirmed, the Registered Mail deposits can be released.
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[Add new item h. to read as follows. Rename current item h. as new item i.]
h. The clerk-in-charge will also sign the armored courier’s paperwork as proof of transfer of deposits from the USPS to the courier. The armored car service company will provide details and examples of its paperwork upon contract award and before commencement of service. If there are any changes to their paperwork requirements, the armored car service company will provide detailed information in advance of the USPS signing this new documentation. If the banking P&DC/F does not have the required or updated paperwork, the manager, Distribution Operations will contact his or her district finance manager.
4-7.3 Armored Courier Service Delivery to the Bank
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[Revise the last sentence of item f. to read as follows:]
f. ***If there are any discrepancies, the bank must immediately notify Corporate Treasury-Banking and Eagan. All efforts will be made to resolve the discrepancies so that the bank does not need to return any item to USPS. In the rare instance where an item needs to be returned, Corporate Treasury-Banking and the area will work with the bank on the best way to return the item.
[Add a new last sentence to item g. to read as follows:]
g. ***Place the self-addressed penalty envelope inside the canvas bag along with the Firm Delivery Bill.
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5 Nonbanking Consolidation Mail Processing and Distribution Centers and Facilities
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5-6 Processing of Remittances by the Clerk-in-Charge of the Vault, Safe, or Security Cage
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5-6.2 Building the Direct Bank Pouch and using the Firm Print Work Station
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[Add a new Note after the last sentence of item b. to read as follows:]
Note: No more than 50 plastic deposit bags should be placed in each canvas bag.
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[Add a last sentence to the Note in item d. to read as follows:]
***Place a self-addressed penalty envelope in the canvas bag (along with the Firm Delivery Bill (PS Form 3883-A) for the bank to return a signed copy back to the banking P&DC/F.
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The Postal Service will incorporate these revisions into the next online update of Handbook DM-902, Procedures for Handling Registered Postal Bank Remittance Mail, which is available on the PolicyNet website:
n Go to blue.usps.gov.
n In the left-hand column under “Essential Links,” click PolicyNet.
n Click Handbooks.
The direct URL for the Postal Service PolicyNet website is blue.usps.gov/cpim.
— Processing and Distribution Center Operations,
Network Operations, 9-27-18
