Effective March 31, 2021, the Postal Service™ will revise the Employee and Labor Relations Manual (ELM), section 437.5, to update the name of the Eagan Accounting Service Center (ASC) branch where the servicing Human Resources official, after reviewing the file, must send the complete file of an employee requesting a waiver of claims for erroneous payment of pay.
The file must be sent to Eagan ASC’s Financial Processing Branch. Additionally, revisions include reformatting text in sections 437.1 and 437.4 to enhance clarity and to meet ELM list formatting standards.
Although the Postal Service will not publish these revisions in the ELM until March 31, 2021, the updates are effective immediately.
Employee and Labor Relations Manual (ELM)
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4 Pay Administration
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430 Basic and Special Pay Provisions
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437 Waiver of Claims for Erroneous Payment of Pay
437.1 Purpose
[Revise the text of 437.1 to read as follows:]
This part establishes procedures for the following:
a. Requesting a waiver of a claim made by the Postal Service against a current or former employee for the recovery of pay that was erroneously paid, and
b. Applying for a refund of money paid by or deducted from a current or former employee as a result of such a claim.
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437.4 Review by Installation Head
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[Revise the text of item c. to read as follows:]
c. If available, a listing of the following for each pay period in which an overpayment was made:
(1) The employee’s pay rate;
(2) The gross amount due the employee; and
(3) The gross amount that was actually paid.
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437.5 Review by Human Resources
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[Revise the text of item d. to read as follows:]
d. Forwards the entire file to the Financial Processing Branch of the Eagan Accounting Service Center.
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The Postal Service will incorporate these revisions into the next edition of the online ELM, which is available on the PolicyNet website:
n Go to blue.usps.gov.
n In the left-hand column, click Essential Links, and then click PolicyNet.
n Go to the right-hand side under “Published Forms and Directives.”
n Click Manuals.
The direct URL for the Postal Service PolicyNet website is blue.usps.gov/cpim.
— Compensation Programs,
Human Resources, 1-14-21
