Mailpiece Design Requirements

The maximum weight for a Share Mail letter is 1 ounce, including its envelope.

Share Mail letters or postcards must meet the First-Class Mail eligibility, machinability, and other specifications of the Mail Classification Schedule and Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®). Addresses on mailpieces may be handwritten or pre-addressed, and they must be to destinations within the United States or to APO/FPO/DPO locations.

Before the account holder can distribute the mailpieces, the address side of Share Mail letters and postcards must comply with all applicable Postal Service specifications, including design specifications. The address side must contain the following elements:

  1. Intelligent Mail barcode: The Postal Service uses the account holder-generated IMb to track and count Share Mail letters and postcards for payment and reporting purposes as the mailpieces travel through the mailstream, using the following features:
    1. Mailer ID: The account holder-generated IMb must include a unique Mailer ID (MID) supplied by the Postal Service to identify the account holder and the mail shape. The account holder can use the MID assigned for Share Mail only on Share Mail letters or postcards. The Postal Service assigns one MID for letters and a different MID for postcards. The account holder is allowed to use the same MID regardless of whether the mailpiece has a static or unique IMb.
    2. Note: An account holder (including an MSP) must be enrolled in the program in order to be assigned a six-digit or nine-digit MID. The account holder must receive the MID before submitting the mailpiece sample design for review.

    3. Service Type Identifiers: Each type of IMb (unique or static) is distinguished by a Service Type Identifier (STID), which the Postal Service uses to identify, differentiate, and properly account for Share Mail pieces. The STIDs for the Share Mail product offering are 733 for mailpieces with unique IMbs, and 734 for mailpieces with static IMbs.
  2. Facing Identification Mark: The Postal Services requires a special Facing Identification Mark — FIM E — for Share Mail letters and postcards. The Postal Services uses FIM E to orient the mailer’s Share Mail letter or postcard for processing. The account holder may not use FIM E for any mailings other than Share Mail.
  3. Indicia: The indicia must appear in the upper right corner of the address side of the Share Mail letter or postcard.

See Exhibit 3 for further information on mailpiece specifications.

Exhibit 3

Share Mail Layout Guidelines

Share mail layout guidelines.