System Name:
International Services.

System Location

USPS Headquarters, Integrated Business Solutions Services Centers, and USPS facilities.

Categories of Individuals Covered by the System

Customers shipping to or from international locations.

Categories of Records in the System

  1. Customer information: Customer name, customer ID(s), customer signature, date and place of birth, signed certification regarding sender or recipient identity, and contact information.
  2. Name and address of senders and addressees.
  3. Information pertaining to mailings: Information supplied through customs declaration forms: contents, product information, quantity, order number, volume, destination, weight, origin, value, price, Harmonized Commodity Description and Coding System (HS) Tariff number, product classification information, license or certificate number, Automated Export System (AES) internal transaction number or exemption, signature, date, postage and fees, insurance information, type of mailing, and applicable citation or legend required by the Foreign Trade Regulations.
  4. Customs barcode scan data.
  5. Company name; contact name, title, and phone and fax number; mail and email address; after-hours contact name and phone number; Tax ID number; Permit account number; and CAPS account number.

Authority for Maintenance of the System

39 U.S.C. 401, 403, 404, and 407; 13 U.S.C. 301–307; and 50 U.S.C. 1702.


  1. To provide international mailings and business services.
  2. To provide USPS scan data to customers for mail tracking purposes.
  3. To support customized mail agreements with international customers.
  4. To support the administration and enforcement of U.S. customs, export control, and export statistics laws.

Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses

Standard routine uses 1. through 7., 10., and 11. apply. In addition:

  1. Customs declaration records may be disclosed to domestic and foreign customs agencies and postal operators, as well as intermediary companies involved in electronic data exchanges, for the purpose of facilitating carriage, security protocols, foreign or domestic customs processing, payment to operators, or delivery.
  2. Records may be disclosed to the Office of Foreign Assets Control, the Bureau of Industry and Security, Customs and Border Protection, and other government authorities for the purpose of administering and enforcing export control laws, rules, and policies, including 50 U.S.C. 1702.
  3. Customs declaration records may be disclosed to the U.S. Census Bureau for export statistical purposes pursuant to 13 U.S.C. 301–307.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System


Automated databases, computer storage media, and digital and paper files.


By customer name(s) or address(es) (sender or recipient), ID number(s), and barcode tracking number(s).


Paper records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to these areas is limited to authorized personnel, who must be identified with a badge.

Access to records is limited to individuals whose official duties require such access. Contractors and licensees are subject to contract controls and unannounced on-site audits and inspections.

Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software.

Retention and Disposal
  1. Customs declaration records stored in electronic data systems are retained 5 years, and then purged according to the requirements of domestic and foreign customs services.
  2. Other customs declaration records are retained 30 days.

Records existing on paper are destroyed by burning, pulping, or shredding. Records existing on computer storage media are destroyed according to the applicable USPS media sanitization practice.

System Manager(s) and Address

Chief Customer and Marketing Officer and Executive Vice President, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.

Notification Procedure

Customers wanting to know if other information about them is maintained in this system of records must address inquiries in writing to the system manager, and include their name and address.

Record Access Procedures

Requests for access must be made in accordance with the Notification Procedure above and USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.6.

Contesting Record Procedures

See Notification Procedure and Record Access Procedures above.

Record Source Categories

Customers and USPS personnel.