USPS Headquarters, Integrated Business Solutions Services Centers, and USPS facilities.
Customers shipping from international locations. Customers receiving items shipped from international locations.
- The S10 13-character item identifier or any bilaterally agreed identifier.
- The full name and postal address of the mailer.
- The name and postal address of the intended recipient.
- The gross weight of the item.
- The total value of the item with the currency used.
- The nature of the content (gift, document, a commercial sample, or some other content).
- For each distinct type of content of the item: its description, the quantity and unit of measurement, its value, and its net weight.
- For commercial items: the HS tariff number, the country of origin of the goods.
- For items that require a Universal Postal Union (UPU) customs declaration form CN23: the importer’s reference and details; the type and identifier of each document accompanying the item (invoice, certificate, license, authorization for goods subject to quarantine or other documents depending on the content and origin and destination of the item); other information and observations provided by the mailer and relevant for customs control, including, but not limited to, information about quarantine restrictions and the numbers of any licenses related to the item.
39 U.S.C. 401, 404, and 407; Section 343(a) of the Trade Act of 2002, P.L. 107-210, and international agreements or regulations.
- To collect data necessary for customs purposes.
- To support processes related to the international exchange of mail.
- To support operational purposes.
Standard routine uses 1. through 7., 10., and 11. In addition:
Customs declaration records may be disclosed to domestic customs officials. When USPS has executed an agreement with a foreign postal operator for the exchange of customs declaration records, discretionary routine use disclosures for records exchanged in accordance with the agreement may be further restricted to the extent provided by the agreement.
Automated databases, computer storage media, and digital and paper files.
- The S10 13-character item identifier or any bilaterally agreed identifier.
- The full name and postal address of the mailer.
- The name and postal address of the intended recipient.
- The gross weight of the item.
- The total value of the item with the currency used.
- The nature of the content (gift, document, a commercial sample, or some other content).
- For each distinct type of content of the item: its description, the quantity and unit of measurement, its value, and its net weight.
- For commercial items: the HS tariff number, the country of origin of the goods.
- For items that require a Universal Postal Union (UPU) customs declaration form CN23: the importer’s reference and details; the type and identifier of each document accompanying the item (invoice, certificate, license, authorization for goods subject to quarantine or other documents depending on the content and origin and destination of the item); other information and observations provided by the mailer and relevant for customs control, including, but not limited to, information about quarantine restrictions and the numbers of any licenses related to the item.
Paper records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to these areas is limited to authorized personnel, who must be identified with a badge.
Access to records is limited to individuals whose official duties require such access. Contractors and licensees are subject to contract controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software.
Customs declaration records stored in electronic data systems are retained 5 years, and then purged according to the requirements of domestic and foreign customs services.
Records existing on computer storage media are destroyed according to the applicable USPS media sanitization practice.
Vice President, Network Operations, United States Postal Service, 475 L’Enfant Plaza, SW, Washington, DC 20260.
Customers wanting to know if other information about them is maintained in this system of records must address inquiries in writing to the system manager, and include their name and address.
Requests for access must be made in accordance with the Notification Procedure above and USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.6.
See Notification Procedure and Record Access Procedures above.
Customers and USPS personnel.
