7 USPS Supplying Practices General Practices

7 USPS Supplying Practices General Practices

7 USPS Supplying Practices General Practices

7-1 Appointment and Selection of Contracting Officers

7-1.1 Contracting Officer Levels

7-1.2 Educational Requirement

7-1.3 Professional Certifications

7-1.4 Contracting Officer Level Qualifications

7-1.5 Waivers and Interim Appointments

7-1.6 Continuing Professionalism

7-1.7 Termination

7-2 Develop Commodity Strategy

7-2.1 Requirements

7-2.2 Quadrant Analysis Tool — Value and Risk Assessment

7-2.3 Marketplace and Market Research

7-2.4 High-Level Logistics

7-2.5 Finalization and Benefits of Category Strategy Development

7-2.6 Quadrant Approach

7-2.6.1 Quadrant I: Noncore/Customized Purchases

7-2.6.2 Quadrant II: Core/Customized Purchases

7-2.6.3 Quadrant III: Noncore/Standard Purchases

7-2.6.4 Quadrant IV: Core/Standard Purchases

7-2.7 Other Topics Considered

7-3 Bonds, Insurance, and Taxes

7-3.1.1 Annual Bonds

7-3.1.2 Patent Infringement Bonds

7-3.1.3 Fidelity Bonds

7-3.1.4 Contract Postal Unit Bonds

7-3.1.5 Performance Bonds

7-3.1.6 Payment Bonds

7-3.1.7 Performance and Payment Bonds for Construction Contracts

7-3.1.8 Deposit of Assets Instead of Surety Bonds

7-3.1.9 Execution of Bonds

7-3.1.10 Consent of Surety

7-3.1.11 Acceptable Sureties

7-3.1.12 Irrevocable Letter of Credit

7-3.1.13 Contract Management

7-3.1.14 Failure to Perform

7-3.1.15 Surety Takeover Agreements

7-3.1.16 Contract Completion

7-3.2 Insurance

7-3.2.1 Workers’ Compensation and Employers’ Liability Insurance

7-3.2.2 General Liability Insurance

7-3.2.3 Automobile Liability Insurance

7-3.2.4 Self-Insurance

7-3.2.5 Errors and Omissions Insurance

7-3.2.6 Insurance Policies

7-3.2.7 Notice of Cancellation or Change

7-3.3.1 Federal Excise Taxes

7-3.3.2 General Exemptions From Federal Excise Taxes

7-3.3.3 Request for Proposals

7-3.3.4 State and Local Taxes

7-3.3.5 Exemption From Tax

7-3.3.6 Matters Requiring Special Consideration

7-3.4 Clause and Provisions

7-4 Supplier Disagreement Resolution

7-4.1 USPS SDR Official

7-4.2 Initial Disagreement Resolution

7-4.3 SDR Official Disagreement Resolution

7-4.4 Other Disagreement Resolution Matters

7-4.5 Publication

7-4.6 Other Topics Considered

7-5 Emergencies

7-5.1 Unauthorized Contractual Commitments and Maverick Purchases

7-5.2 Emergency Purchases

7-5.3 Other Topics Considered

7-6.1 Examples of Deviations

7-6.2 Deviations vs. Changes

7-7.1 Federal Laws Applicable to the Postal Service

7-7.1.1 Service Contract Act (Public Law 89-286, 41 U.S.C. 6701 et seq.)

7-7.1.2 Davis-Bacon Act (40 U.S.C. 3141 et seq.)

7-7.1.3 The Copeland Anti-Kickback Act (18 U.S.C. 874 and 40 U.S.C. 3145)

7-7.1.4 Randolph-Sheppard Act (20 U.S.C. 107 et seq.)

7-7.1.5 Miller Act (40 U.S.C. 3131 et seq.)

7-7.1.6 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701 et seq.)

7-7.1.7 Prohibition on Convict Labor (39 U.S.C. 2201)

7-7.1.8 Walsh-Healey Public Contracts Act (41 U.S.C. 6501 et seq.)

7-7.1.9 Freedom of Information Act (5 U.S.C. 552)

7-7.1.10 Fair Labor Standards Act (29 U.S.C. 201—219)

7-7.1.11 The Privacy Act of 1974 (5 U.S.C. 552a)

7-7.1.12 Architectural Barriers Act (42 U.S.C. 4151 et seq.)

7-7.1.13 Administrative Dispute Resolution Act of 1996 (ADRA) (5 U.S.C. 571 et seq.)

7-7.1.14 Rehabilitation Act of 1973 (29 U.S.C. 702 et seq.)

7-7.1.15 The Javits-Wagner-O’Day Act (41 U.S.C. 8501–8506)

7-7.1.16 Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 U.S.C. 4212)

7-7.1.17 Contract Disputes Act (41 U.S.C. 7101–7109)

7-7.1.18 Prompt Payment Act, As Amended (39 U.S.C. 3901 et seq.)

7-7.1.19 National Defense Authorization Act (NDAA) Section 889

7-7.1.20 Clauses and Provisions

7-8 Equal Employment Opportunity

7-8.1 Affirmative Action Program Requirements

7-8.2 Preaward Compliance Reviews

7-8.3 RFPs Language

7-8.4 Contract Language

7-8.4.1 Exceptions for Transactions of $10,000 or Less

7-8.4.2 Exceptions for Contracts With State or Local Governments

7-8.4.3 Exceptions for Contracts With Certain Educational Institutions

7-8.4.4 Exceptions for Work On or Near Indian Reservations

7-8.4.5 Exceptions for Contracts With a Religious Corporation, Association, Educational Institution, or Society

7-8.4.6 Contracts Exempted by the Vice President, Supply Management

7-8.4.7 Complaints

7-8.4.8 Enforcement

7-8.5 Clauses and Provisions

7-9 Material and Property Accountability

7-9.1 Accountability and Responsibility

7-9.2 Characterizing the Material and Property

7-9.3 Asset Transactions

7-9.4 San Mateo Accounting Service Center

7-9.5 Suppliers Working With or on Postal Service Property

7-9.6 Considerations About Special Tooling and Test Equipment

7-9.7 Other Topics Considered

7-9.8 Clauses and Provisions

7-10 Continuous Improvement

7-10.1 Responsibility

7-10.2 Supply Chain Advisory Council

7-10.3 Supply Chain Management Committee

7-10.4 Supply Management Infrastructure

7-10.5 Submitting Improvement Opportunities

7-11 Supplier Suspension, Debarment, and Ineligibility

7-11.1 Initiating a Request for Debarment or Suspension

7-11.2 Suspension and Debarment Coordinator

7-11.3 Supplier Capability Analysis

7-11.4 Effect of Debarment or Suspension on Existing Contracts

7-11.4.1 Existing Contracts

7-11.4.2 Termination

7-11.4.3 Soliciting and Awarding Contracts

7-11.4.4 Request to Do Business with a Suspended, Debarred, or Ineligible Supplier

7-11.5 Other Topics Considered

7-12 Restrictions on Contracting with Former Postal Service Officers, Executives, Employees, and Other Sources

7-12.1 Restrictions on Contracting with Postal Service Employees, Spouses, Family Members, and Others

7-12.1.1 Employee Exceptions

7-12.1.2 Offers from Employees’ Spouses, Other Family Members, Individuals Residing in the Same Household as an Employee, and Business Organizations Substantially Owned or Controlled by Such

7-12.1.3 Provision 4-3, Representations and Certifications

7-12.2 Contracts With Former Officers and Executives

7-12.3 Contracts With Other Former Employees

7-12.4 Compensation

7-12.5 Clauses and Provisions

7-13 Supply Chain Security

7-13.2 Other Topics Considered

7-13.3 Clauses and Provisions

7-14 Privacy Considerations

7-14.2 Other Topics Considered

7-14.3 Clauses and Provisions

7-15 Conflicts of Interest

7-15.1 Financial Conflicts of Interest (Postal Service Employees)

7-15.1.1 General

7-15.1.2 Avoiding the Appearance of the Loss of Impartiality in Performing Official Duties

7-15.2 Organizational Conflicts of Interest (Suppliers)

7-15.2.1 Avoiding Real or Apparent Organizational Conflicts of Interest

7-16 Sustainability

7-16.2 Planning for Sustainability

7-16.2.1 Purchase Planning

7-16.2.2 Commodity Sourcing Strategy Plans

7-16.2.3 Specifications and Statements of Work

7-16.2.4 Sustainability as an Evaluation Factor

7-16.3 Environmentally Preferable Products

7-16.3.1 General

7-16.4 Services

7-16.5 Innovations

7-16.6 Sustainability Reporting

7-16.6.1 Clause 7-15, Supplier Sustainability Data Reporting

7-16.6.2 Waivers