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Supplying Principles and Practices > USPS Supplying Practices Process Step 3: Select Suppliers
Award Contract and Notify Suppliers
Once the Purchase/SCM Team has determined which supplier offers the
Postal Service best value, the contract award is made by execution of a
contract by both parties, or by written acceptance of, or performance against,
a purchase order.
Once the contract is awarded, those suppliers that were not selected
("unsuccessful offerors") must be sent written notification within three days. It
is appropriate to provide feedback to the potential suppliers on the reasons
the winning proposal was selected by using a standard Unsuccessful Offeror
Notification Letter. The Contracting Officer also has the discretion to include
information on how the unsuccessful offeror may improve proposals
submitted in the future. The Unsuccessful Offeror Notification Letter can be
transmitted electronically or by First Class mail.
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