PS Form 4582, Operator’s Record (Driver Jacket) Is Obsolete for New Hire Drivers

Effective immediately, PS Form 4582, Operator’s Record, also known as the “Driver Jacket,” is obsolete for all new-hire drivers. The form was out of date and needed to be aligned with current business requirements and the policies set forth in Handbook EL–804, Safe Driver Program.

Instead of updating the form and continuing to use paper copies, Safety and Environmental Performance Management (SEPM) decided to maintain driver training information in the National Training Database (NTD) instead of on PS Forms 4582. SEPM coordinated this change with the stakeholders in Employee Development.

Effective immediately, all new driver training records will be entered into the NTD.

Installation heads are responsible for updating and maintaining all PS Forms 4582 in their possession. Each Driver Jacket contains records and information about an individual employee’s driver training. PS Forms 4582 must be maintained until the employee’s separation and made available, upon request, to attorneys at the National Tort Center.

Changes in Maintenance and Retention of Forms

The obsoleting of PS Form 4582 for new-hire drivers affects maintenance and retention of a variety of forms and documents. A summary of changes by section of PS Form 4582 affected and by other forms and documents affected is presented here:

• PS Form 4582, Section A:
• Office of Personnel Management form OF-346, U.S. Government Motor Vehicle Operator’s Identification Card, is no longer applicable.
• Requirements for state driver’s licenses are docu­mented in Handbook EL-804, Chapter 4, and Handbook EL-312, Employment and Placement, Chapter 5.
• The employee’s state license number is kept in the employee’s pre-employment investigative file and the Human Capital Enterprise (HCE) database.
• PS Form 4582, Section B:
• Fifty-five (55) new course descriptions have been developed to facilitate capturing of driver training information in this section.
• Course descriptions align with current require­ments in Handbook EL-804; Employee Develop­ment assigns NTD course numbers.
• PS Form 4582, Section C:
• Information about accidents on PS Form 4582 is recorded in a database owned and maintained by Safety.
• Citation and arrest information no longer applies to this form.
• PS Form 4582, Section D:
• Responsibility for maintaining Safe Driver Award information was assigned to the installation head at the employee’s duty station as of January 1993.
• The Driver Safety Instructor (DSI) is no longer required to maintain Safe Driver Award Informa­tion (DSI Standard Position Description).
• PS Form 4582, Section E:
• Information about Special Awards Earned is con­tained in the employee’s Official Personnel Folder.
• Section F:
• DSIs are no longer required to complete the Sum­mary of Driving Observations (DSI Standard Posi­tion Description).
• Requirements for observing drivers are now cov­ered by PS Form 4584, Observation of Driving Practices, December 2006.
• Updated PS Forms 4584 are maintained by an employee’s supervisor or manager.
• Other PS Forms and Documents Affected:
• Forms filed in the existing PS Form 4582 (Driver Jacket) are no longer applicable as of January 1993.
• PS Form 4583, Physical Fitness Inquiry for Motor Vehicle Operators, is subject to privacy and restricted information requirements because it contains medical information.
• The Road Test has been replaced with Exam 804, Initial Road Test, documented in Handbook EL-804, subchapter 24.
• The End-of-Training Test has been replaced with Exam 806, End-of-Training Road Test, docu­mented in Handbook EL-804, part 336.
• Test information is maintained by the National Test Administration Center (NTAC).
• State driving abstracts are maintained in pre-employment investigative files.

Changes to Manuals and Handbooks

The obsoleting of PS Form 4582 affects the following:

• Employment and Labor Relations Manual (see article in “Manuals” on page 8).
• Handbook EL-804, Safe Driver Program (see article in “Handbooks,” on page 10).
• PS Form 1768, Safe Driver Award Committee Deci­sion (see article in “Forms” on page 15).

— Safety and Environmental Performance Management,
Employee Resource Management, 5-8-08