In 2013, the Postal Service™ updated http://KeepingPosted.org, a website developed primarily for retired Postal Service employees. Updating this communications tool enables retired employees to stay abreast of changes within the Postal Service, and receive messages from the Postmaster General as well as federal retiree benefit information. The site also provides links to other retirement resources and services.
Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management, was revised to include these modifications, which were published in the Federal Register on February 22, 2013 (78 FR 12368–12369).
Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management
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Appendix Privacy Act Systems of Records
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Section E Complete Text of Systems of Records
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USPS 100.000
SYSTEM NAME:
General Personnel Records
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Categories Of Records In The System
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[Revise item 1 to read as follows]
1. Employee, former employee, and family member information: Name(s), Social Security Number(s), Employee Identification Number, date(s) of birth, place(s) of birth, marital status, postal assignment information, work contact information, home address(es) and phone number(s), finance number(s), duty location, and pay location.
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[Add new item 9]
9. Email Addresses: personal email address(es) for retired employees are retained in a separate database and file from other current and former employee information.
PURPOSE(S):
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[Add new item 6]
6. To provide federal benefit information to retired employees.
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RETENTION AND DISPOSAL:
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[Add new item 7]
7. Records to provide federal benefit information to retired employees are retained for 10 years. Records may be purged at the request of the retired employee.
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We will incorporate these revisions into the next printed version of Handbook AS-353 and into the next online update, which is available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column under “Essential Links”, click PolicyNet.
n Click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Privacy Office,
General Counsel and Executive VP, 5-2-13
