An account holder must affirmatively notify the Program Office by email of its intent to end its participation in the Share Mail Program.
After an account holder ends its participation in the program, it must keep and preserve accurate and complete records on all transactions relating to Share Mail pieces for at least 2 years after participation has ended. The Postal Service has the right once per year to examine, upon 30-days’ notice by email and during the account holder’s normal business hours, all such records that the Postal Service deems reasonably appropriate to verify accuracy and completeness. All information examined by the Postal Service during and in connection with such an audit is deemed to be Confidential Information.
