Effective January 31, 2008, the Field Accounting Procedures is revised to update the procedure that Post Offices™ and postal retail units must follow for payments made using PS Form 8232, Payment for Personal Services Contracts. PS Form 8232 is revised and must be submitted to the new Post Office box address indicated. All previous editions of PS Form 8232 are obsolete and must be disposed of properly. The revised PS Form 8232 is submitted to the new Post Office box address:
USPS Scanning and Imaging Center
United States Postal Service
PO Box 9008
Sioux Falls SD 57117-9008
Note: The new SIC Post Office box address is to be used only for the revised PS Form 8232.
Field Accounting Procedures
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2200 Payments
2201 Hierarchy of Purchase and Payment Methods
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2201.4 Invoice Payments — PS Form 8230 and PS Form 8232
[Revise 2201.4 to read as follows:]
2201.41 Using PS Form 8230, Authorization for Payment
Use PS Form 8230 to certify and authorize payment for goods and services received, only when other preferred methods are not possible.
PS Form 8230 is available online at http://blue.usps.gov/forms or from the Material Distribution Center (MDC). The PSIN is PS 8230 and the PSN is 7530-07-000-7117.
Immediately upon receipt of the invoice, send a properly and fully completed PS Form 8230 and the original invoice (not a statement) to the following SIC address:
USPS Scanning and Imaging Center
United States Postal Service
PO Box 9000
Sioux Falls SD 57117-9000
One PS Form 8230 must be submitted for each invoice to be processed.
See Appendix VII, Document Submission Guidelines, for a sample PS Form 8230 and instructions for completing the form.
Keep a copy of PS Form 8230 and the invoice locally for 120 days from the end of the month in which the invoice was submitted to the SIC.
2201.42 Using PS Form 8232, Payment for Personal Services Contracts
If the invoice is for services provided by a personal services contractor, e.g., physician or nurse, mail PS Form 8232 along with the invoice, and any related supporting documentation, to the following SIC address by COB on Friday of Week 2 of the postal pay period:
USPS Scanning and Imaging Center
United States Postal Service
PO Box 9008
Sioux Falls SD 57117-9008
Keep a copy of PS Form 8232 for 120 days from the end of the month in which the transaction was submitted to the SIC.
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2203 Payment Documentation Submission
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2203.3 Payments for Personal Services Contractors
[Revise 2203.3 to read as follows:]
Payments to Personal Services Contractors, such as physicians and nurses, are generally initiated by Human Resources managers.
Submit to the SIC a correctly completed and certified (signed by the contracting officer or contracting officer’s representative) PS Form 8232, Payment for Personal Services Contracts, with an original invoice and any related supporting documentation provided by the contractor.
PS Form 8232 contains documentation of workhours; holiday, sick, and vacation pay; as well as travel expenses.
To ensure timely payments, mail the completed PS Form 8232 and supporting documentation by COB on Friday of Week 2 of the postal pay period to the following SIC address:
USPS Scanning and Imaging Center
United States Postal Service
PO Box 9008
Sioux Falls SD 57117-9008
Keep a copy of PS Form 8232 and the supporting documentation for 120 days from the end of the month in which the PS Form 8232 was submitted to the SIC.
See Section 2401, Quick Reference Payment Chart.
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2400 Payment Reference Charts
2401 Quick Reference Payment Chart
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[Revise the Personal Services Contractor Payments row to read as follows:]
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Appendix IV Forms Quick Reference
[Revise the entry for PS Form 8232 to read as follows:]
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We will incorporate this revision into the next online edition of the Field Accounting Procedures on the Postal Service Intranet.
(The direct Web site address is http://blue.usps.gov/accounting/_pdf/draftFAP.pdf.)
— Accounting Policy,
Finance, 1-31-08
