Effective July 24, 2014, the Postal Service™ is revising Handbook AS-353, Guide to Privacy, The Freedom of Information Act, and Records Management, to include modifications which were published in the Federal Register on April 11, 2014 (79 FR 20249–20250).
The Postal Service implemented a new, complex self-service password to replace the existing self-service PIN. Previously, Postal Service employees would use their Postal Service-issued Employee Identification Number (EIN) and personal identification number (PIN) to access data pertaining to them in postal information systems, such as PostalEASE, LiteBlue, and other sites that require EINs and PINs to access. The system of records 500.000, Property Management Records, is being modified to account for the collection of an employee’s challenge questions, challenge answers, and optionally, email addresses in the new Self-Service Profile application. These changes were made to improve the protection of employee privacy by strengthening the authentication process for accessing postal information systems.
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Handbook AS-353, Guide to Privacy, The Freedom of Information Act, and Records Management
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Appendix — Privacy Act Systems of Records
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Section E. Complete Text of Systems of Records
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USPS 500.000
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CATEGORIES OF RECORDS IN THE SYSTEM
[Add new number (4) to read as follows and renumber current number (4) as new number (5):]
4. Identity verification information: Question, answer, and email address.
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PURPOSE
[Add new number (4) to read as follows and renumber current number (4) as new number (5):]
4. To authenticate user identity for the purpose of accessing USPS information systems.
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We will incorporate these revisions into the next online version of Handbook AS-353, Guide to Privacy, The Freedom of Information Act, and Records Management, which is available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n Click HBKs.
The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.
— Privacy Office,
General Counsel and Executive VP, 7-24-14
