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Both Customer Support Ruling PS-054, Requester Records-Periodicals and DMM 207.6.4 discuss valid requests and the types of records publishers should maintain to support compliance with circulation standards for Requester publications.
The following circulation records must be available for examination by Postal Service personnel at the KOP:
- The print orders or press runs for the entire production of issues of the publication.
- A list of subscribers or requesters.
- Records of newsstand sales and returns.
- Vending machine records.
- Records or lists to substantiate any other paid circulation, such as street sales, delivery by news carriers, and over-the-counter sales.
- Order forms for subscriptions or requests.
- Dues or membership forms.
- Cashbooks, credit receipts, bank deposit slips, or other financial records to support payment of subscriptions and other paid circulation.
- Records of copies destroyed, copies stored for future fulfillment, in-house office copies, and recycled newsstand returns.
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