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- Discuss your BRM/QBRM needs with a mailing requirements clerk. Contact the Mailing and Shipping Solutions Center (MSSC) by emailing MSSCAdmin@usps.gov or calling 877-672-0007 (select option 2 for mailing and shipping, then option 1 to be connected to a mailing requirements clerk). Hours of operation are Monday through Friday, 7 a.m. to 7 p.m. Central Time (closed federal holidays).
- Complete Part A of PS Form 3615, Mailing Permit Application and Customer Profile, to establish a BRM permit. Then fill out section 1 of PS Form 6805, BRM/QBRM Application for ZIP+4 Code Assignment/Validation and QBRM Approval, to request a unique ZIP+4 for the BRM address. Both forms must be submitted via email to the MSSC – Mailing Requirements Department at MSSC@usps.gov for processing.
- Set up a Mailer ID (MID) by visiting https://gateway.usps.com/eAdmin/view/signin and creating a Business Customer Gateway (BCG) account.
- Request a unique IMb from your MDA after your BRM account is created on the BCG, a unique ZIP+4 has been assigned, and your MID is provided. Connect with an MDA by emailing MDA@usps.gov or calling 877-672- 0007 (select option 2 for mailing and shipping, then option 2 for MDA). For more information on creating an IMb for Election Mail, see the Steps to Creating Your IMb Fact Sheet included in this kit on page 8.
- Design a new BRM/QBRM return ballot envelope with advice from an MDA. Submit an electronic copy of the BRM/QBRM proof in PDF file with crop marks/borders at 100% (no scaling) to an MDA for review and feedback prior to printing. Physical samples should also be submitted because they are required for reflectance, barcode quality, print/contrast ratio, and QBRM approval. Connect with an MDA by emailing MDA@usps.gov or calling 877-672-0007 (select option 2 formailing and shipping, then option 2 for MDA). Mailpiece designs must comply with the following directives:
- Return PS Form 6805, BRM/QBRM Application for ZIP+4 Code Assignment/Validation and QBRM Approval, with 10 physical samples or paper mockups to ensure compliance with Postal Service regulations and processing systems. The application and 10 samples must be submitted to the Post Office where the BRM/QBRM will be returned. That Post Office will initiate a help desk ticket with the MDA and will work with you to finalize the approval process. Connect with an MDA by contacting the Mailing and Shipping Solutions Center (MSSC), via email at MDA@usps.gov or toll-free at 877-672-0007 (select option 2 for mailing and shipping, then option 2 for MDA).
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