Link to "USPS Postmarking Guidelines" Link to contents for "Your 2024 Official Election Mail"     

Next Steps

  1. Familiarize yourself with the content of Kit 600, Your 2024 Official Election Mail Kit.

    2. For your convenience, we have also made Kit 600 available at https://about.usps.com/election-mail/election-mail-resources.htm.

  2. Consult with your Manager of Customer Relations.

    3. The Managers of Customer Relations (MCRs) are designated Postal Service™ employees who will help you coordinate with the Postal Service for best results. MCRs are available to provide you with resources for designing, preparing, and sending Election Mail as well as ordering Postal Service labels and tags to identify Election Mail.

    A list of contact information for each MCR is available for election officials on the Resources tab at about. usps.com/what/government-services/election-mail/welcome.htm.

  3. Work with a Mailpiece Design Analyst (MDA).

    4. The Postal Service recommends that election officials have all Ballot Mail envelope designs reviewed each year by an MDA prior to printing, even if the designs have been previously approved. MDAs are experts on Postal Service mailpiece design standards and can ensure that all mailings are compliant with current Postal Service regulations as well as postage and automation requirements.

    To take advantage of this free service, customers may contact an MDA via email at MDA@usps.gov or by calling 877-672-0007 (select option 2 for mailing and shipping, then option 2 for MDA). Hours of operation are Monday through Friday, 7 a.m. to 7 p.m. Central Time (closed federal holidays). Also, mailpiece design information is available online at https://postalpro.usps.com/mailing/mailpiece-design-analyst-mdacustomer-service-help-desk.

  4. If you are interested in contracting with a mail service provider (MSP), consider consulting with a Full-Service certified mailer.

    5. An MSP offers a variety of solutions to mail owners seeking assistance with the preparation and presentation of Full-Service presort mailings.

    There are many advantages of using an MSP to prepare Election Mail. An MSP can:

To get started, contact your area and district customer relations managers and MDA before viewing the most recent list of MSPs at https://postalpro.usps.com/certifiedmsps.

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Link to "USPS Postmarking Guidelines" Link to contents for "Your 2024 Official Election Mail"