Effective immediately, the Postal Service™ will revise AS-701, Asset Management Policy, Section 2, Roles and Responsibilities; and AS-701, Asset Management Procedure, Section 6.5.5, Adjustments: Loss, Theft, and Accidental Damage or Destruction, to update language that requires employees responsible for material management to be aware of and implement any local and program office reporting requirements of special equipment and sensitive items to the Cybersecurity Operations Center and Inspection Service National Law Enforcement Communications Center. The language is also updated to instruct employees to take necessary steps to ensure accountability of special equipment, sensitive items, and the reporting of loss of the following:
n Loss or theft,
n Accidental damage, or destruction,
n Redistribution,
n Recycling, and
n Disposal of material.
These changes enhance the security of operations and mitigate the potential for conflicting policies or processes.
AS-701, Asset Management, Policy
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Section 2 Roles and Responsibilities
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Left Column Role - Employees Responsible for Material Management (Facility installation heads, functional managers, finance managers, MAOs, and other employees designated as responsible for material management)
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Right Column Responsibilities
[Revise the text of right column bullet “Responsibilities” to read as follows:]
n Take all necessary steps to ensure accountability of special equipment, sensitive items, and the prompt and proper reporting of loss, theft, accidental damage, or destruction, redistribution, recycling, and disposal of material.
AS-701, Asset Management, Procedure
6.5 Methods and Priority
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6.5.5 Adjustments: Loss, Theft, and Accidental Damage or Destruction
Loss and Theft
[Added third sentence revising the text of the paragraph to read as follows:]
Employees must report all lost or stolen material through their immediate supervisor or manager to the installation head. The installation head will determine whether the quantity and value of lost or stolen items also warrants submission of an explanatory memorandum to the local inspector-in-charge.
For special equipment such as handheld scanning devices and sensitive items, the installation head must be aware of and implement local and program office policies and procedures that supplement the broader focus of this section and require immediate reporting to the Cybersecurity Operations Center (CSOC) at CyberSafe@usps.gov or calling 1-866-877-7247, and the Inspection Service National Law Enforcement Communications Center at NLECCMDD@usps.gov or calling 1-888-876-5322. Local policies are those established by the installation head or inspector-in-charge for the operations of the facility. There may also be state, county, or city-wide policies that affect the facility where it is located. Program office policies are established by the Postal Service Officer or a program manager regarding the management of assets that are purchased and sent to facilities.
For capital property, the MAO initiates the disposal workflow in SEAM, indicating in the reason code that the retirement is due to loss or theft.
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We will incorporate these revisions into the next online update of AS-701, Asset Management (January 2025) Policy and Procedure which are available via the Postal Service PolicyNet website:
n Go to blue.usps.gov.
n In the left-hand column under “Essential Links,” click PolicyNet.
n Go to the right-hand side under “Published Forms and Directives,” click Policies and Related Documents.
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The direct URL for the Postal Service PolicyNet website is blue.usps.gov/cpim/.
— Asset Management Performance and Accountability,
Supply Management, 11-12-26
