Appendix A 

Sample Letters

Sample letters to request criminal records checks and to communicate with applicants’ suitability decisions are shown in this Appendix. Modify these letters as necessary to suit local needs. Samples are:

A–1, Letter of Inquiry — Conviction Record of Job Applicant.

A–2, Request for Applicant’s Comments.

A–3, Notifying Applicant of Favorable Suitability Determination.

A–4, Notifying Applicant of Disqualification (Nonmedical).

A–5, Notifying Applicant of Disqualification (Nonmedical) — Used After Letter of Inquiry) (A-1).

A–6, Drug Screen Applicant Scheduling Letter.

A–7, Notifying Applicant of Medical Unsuitability (Nonveterans and Veterans with Less Than 30 Percent Disability).

Sample Letter A–1

Letter of Inquiry — Conviction Record of Job Applicant

Sample Letter A–2 (p. 1)

Request for Applicant’s Comments

Sample Letter A–2 (p. 2)

Statement to Accompany Request for Comments

Sample Letter A–3

Notifying Applicant of Favorable Suitability Determination (Used After Letter of Inquiry)

Sample Letter A–4

Notifying Applicant of Disqualification (Nonmedical) (Based on Application Information)

Sample Letter A–5

Notifying Applicant of Disqualification (Nonmedical) — Used After Letter of Inquiry (A–1)

Sample Letter A–6

Drug Screen Applicant Scheduling Letter

Sample Letter A–7

Notifying Applicant of Medical Unsuitability (Nonveterans and Veterans With Less Than 30 Percent Disability)