Publication 632- State and Local Election Mail - User's Guide

March 2017

State and Local Election Mail - User’s Guide How to Use This Guide Section I. Determining the Appropriate Class of Mail to Use What You Are Mailing How Your Mailpieces Are Designed How Quickly You Need the Pieces Delivered How Many Pieces You Have Whether You Want Free Forwarding and Return If You Need Extra Services Section II. Using Reply Mail and Sending Mail to Armed Forces Personnel and Overseas Voters Section Ill. Preparing Your Address List Address Hygiene Tools Physical Address Hygiene and Quality Move Update Options More Addressing Tips for Election Mailers Addressing Official Election Mail to Persons Overseas and in the Military

Section IV. Consulting With a Postal Service Election Mail Coordinator to Plan the Mailing Consult With Your Local Postal Service Coordinator Section V. Filing Required Forms for Postage Discounts and Other Mailing Services For Postage Discounts Use PS Form 3615 For Authorization for Nonprofit Status Use PS Form 3624 For Business Reply Mail Use PS Forms 3615 and 6805 Section VI. Working With Your Mailpiece Design Analyst to Ensure Mailpiece Quality Consult With Your Mailpiece Design Analyst Before Printing Your Envelopes More Design Tips for Election Mailers Design Resources Section VlI. Preparing and Presenting the Mailing At Least 2 Weeks Before Election Day, Finalize Your Plans Section VIll: Election Mail Checklist Call your Postal Service Election Mail Coordinator Determine if the mailing needs to include a reply piece Prepare your address list File required forms for postage discounts and other mailing services (if needed) Mailpiece Design – Work with a Mailpiece Design Analyst to ensure mailpiece compliance Mailpiece Design Analysts (MDAs) are trained to: Before artwork is sent to printer: Postal Service Recommendations Prepare and present the mailing