26 Record Keeping

261 Completing the Reasonable Accommodation Decision Guide

Complete the U.S. Postal Service Reasonable Accommodation Decision Guide (Exhibit 213(b)) to document decision making upon activation of the reasonable accommodation process. The form will serve as a guide for decision makers conducting an interactive meeting with an applicant or employee who has requested a reasonable accommodation. The Postal Service does not require this form to document the following:

• A recurring job-accommodation need for a specific employee.
• Job modifications made for persons who have medical restrictions, but are not disabled within the meaning of the Rehabilitation Act.
• Requests for communication accommodations by employees who are deaf or hard of hearing. The Postal Service handles these requests under a different process. See Management Instruction EL-670-2021-4, Providing Communication Accommodation to Employees and Applicants Who Are Deaf or Hard of Hearing.

You must place written documentation in a sealed envelope bearing the name of the applicant or employee. This includes the following:

• Request for reasonable accommodation.
• Confirmation of Request for Reasonable Accommodation
  (see Exhibit 213((a)).
• See Exhibit 261, “Essential-Functions Review Worksheet.”
• Reasonable Accommodation Decision Guide see Exhibit 213(b).
• Memos.
• Notes.
• Medical information provided or relied upon in the decision-making process.
• Other related information.

This documentation must then be forwarded to the local Occupational Health Services office for retention in the official Employee Medical Folder (EMF).

Exhibit 261 

Essential-Functions Review Worksheet (page 1)

Exhibit 261 

Essential-Functions Review Worksheet (page 2)

Exhibit 261 

Essential-Functions Review Worksheet (page 3)