Step 1. Call your Postal Service Area and District Customer Relations Coordinators.

See Section IV and the Guidance & Resources section on the Postal Service’s Election Mail webpage at: https://about.usps.com/gov-services/election-mail/

• Discuss the specific purpose for the mailing (e.g., voter information, ballots, or voter registration).
• Discuss when you intend to present the mail to the Postal Service.
• Discuss your delivery date requirements.
• Determine where and when the mailpieces must be presented to the Postal Service to meet your desired delivery dates.
• Discuss if this is a Uniformed and Overseas Citizens Absentee Voting Act-eligible mailing.
• Determine the volume of the mailings.
• Determine the class of mail for your mailing. The Postal Service strongly recommends using First-Class Mail for Election Mail. If you choose not to follow this recommendation, consult withnyour mailing requirements clerk to determine if your mailing is eligible for USPS Marketing Mail or Nonprofit USPS Marketing Mail rates.
• Determine the best method of receiving return mail (e.g., street delivery, PO Box, or Caller Service) Caller Service is a premium service
• Requires more than free carrier service.
• Receives or plans to receive more mail than can be delivered to the largest available PO Box at the facility.
• Determine the best time to pick up the mail each day.
• Determine the latest time when an election official can pick up returns.
• Determine the final date for receiving marked return Ballot Mail.
• Determine the necessary postal equipment and supplies needed.
• Determine the postage payment method.
• Determine what forms are needed for mail entry and postage payment.
• Determine if the mailing must meet address hygiene or Move Update requirements.
• Determine if the mailing needs to have an ancillary service endorsement (e.g., Return Service Requested).
• Determine if the mailing needs any Extra Services (e.g., Certified Mail, Return Receipt Requested, and Registered Mail).