A Postal Service employee is prohibited from engaging in outside employment or other outside activities if it would conflict with the employee’s official duties.
Thinking of appearing before, interfacing with, or making a representation to the Postal Service or the Federal government on behalf of another person or business entity? Contact the Ethics and Legal Compliance team before taking action. A criminal law is implicated here.
A Postal Service employee tasked with managing a postal contract with mint chocolate chip, inc. could not obtain a second job with mint chocolate chip, inc.
A Postal Service employee plans to represent his church member in an immigration case before the Board of Immigration Appeals. The employee is prohibited from representing another person before the Federal government.
Prohibited Supplemental Employment
A Postal Service employee may not obtain a second job with:
- a company that manufactures uniforms or other products for the Postal Service
- a company that transports mail under postal contract to or from the postal facility where the employee works
- as a consultant on postal operations, programs, or procedures
- a company that delivers mailable matter (e.g., FedEx, Amazon*, DHL, UPS, etc.) or
- a commercial Mail Receiving Agency (UPS Store)
*Thinking of getting a second job with an Amazon subsidiary? (e.g., Whole Foods, Amazon Fresh, Twitch). Contact the Ethics and Legal Compliance team for guidance.
Prior Approval Required for Certain Types of Second Jobs
A Postal Service employee must obtain prior approval from the Ethics and Legal Compliance team before:
- Engaging in outside employment or business activities with or for any person with whom the employee has official dealings on behalf of the Postal Service; or
- Engaging in outside employment or business activities, with or for a person, including oneself, whose interests are:
- Substantially dependent upon, or potentially affected to a significant degree by, postal rates, fees, or classifications; or
- Substantially dependent upon providing goods or services to, or for use in connection with, the Postal Service.
Seeking prior approval? Submit a completed Supplemental Employment Approval Form to the Ethics and Legal Compliance team.
Teaching, Speaking, and Writing
A Postal Service employee may not receive compensation from an outside source for teaching, speaking, or writing that relates to the employee’s postal duties. An activity relates to postal duties if:
- the subject deals with any matter on which the employee is currently working;
- the invitation was extended because of the employee’s official position;
- the invitation is from a person or entity substantially affected by the employee’s duties; or
- the activity is based on nonpublic information.
A manager tasked with mail processing improvement measures wrote an article about mail processing efficiency. An online journal would like to publish the article. The journal offered to compensate the manager. Because the article relates to the manager’s postal duties, the manager may not accept outside compensation for the article. In addition, the manager should obtain approval from senior management before allowing the journal to publish the article to ensure that the article does not contain nonpublic information.
Even if the subject matter relates a Postal Service employee’s official duties, the employee may accept compensation for teaching a course requiring multiple presentations offered as the regularly established curriculum of an accredited institution of higher education, a secondary school, an elementary school, or a program of education sponsored and funded by the Federal government or by a state or local government.
Reference to Official Position
Employees may include their official positions in introductory statements or biographies provided that it is given no more prominence than other biographical facts. If a Postal Service employee decides to reference his or her postal title in a scholarly journal article, then a disclaimer should be included in the article stating that the opinions in the article are that of the author rather than the Postal Service.
Charitable Fundraising in the Workplace
A Postal Service employee may only engage in charitable fundraising in the workplace as a part of the Combined Federal Campaign (CFC).
- Fundraising → collecting funds or selling items to benefit a nonprofit organization.
- All CFC events must be approved by the Ethics and Legal Compliance team. Submit a completed CFC Special Event Request Form to the Ethics and Legal Compliance team for approval in advance.
Charitable Fundraising Outside of Work
- An employee may participate in charitable fundraising in a personal capacity if the employee:
- is off-duty and
- is out of the workplace
- does not use his or her postal title or authority while engaged in the charitable fundraising effort;
- does not invite subordinate employees to donate to or participate in the charitable fundraising effort.
A Postal Service employee plans to run in a charity race. The employee wants to invite other employees to donate to his team. Here, the employee may not do so in an official capacity because the race is not a part of the CFC. Furthermore, the employee may only engage in personal fundraising when off-duty and out of the workplace. The employee may not ask subordinate employees or postal customers to donate, even if the employee plans to do so using personal resources while off-duty.
Community Service Activities: Postal Service employees may only participate in community activities on behalf of the Postal Service pursuant to the Community Services Activities Policy (CSAP) outlined in the Administrative Support Manual Section 333.7.