The Postal Service™ is committed to providing a secure, efficient, and effective way for citizens to participate when policymakers decide to use mail as part of their elections. In furtherance of that commitment, the Postal Service uses the Election Mail Checkbox in eDoc, Mail.Dat, Mail.XML, Postal Wizard, and Intelligent Mail for Small Business (IMsb) tool to get increased visibility of Election Mail in the mailstream.
Effective January 28, 2024, the Postal Service is discontinuing the use of hardcopy postage statements to improve efficiency by expediting the acceptance of commercial mail. Except for Electronic Verification System (eVS®) mailings, all domestic commercial mailings must use an approved electronic method to transmit a postage statement to the PostalOne!® system.
The Postal Service provides free means of electronic postage statement submission through the IMsb tool and Postal Wizard. There are also approved third-party software options available on PostalPro at https://postalpro.usps.com.
Examples of the Election Mail Checkbox are illustrated below.
PS Form 3600-FCM, Postage Statement—First-Class Mail and First-Class Package Service
Please check the “This is Official Election Mail” box for each mailing presented for acceptance. This provides the Postal Service with important insight into Election Mail volume by entry point that may help with future Postal Service capacity planning.
